DocoMatic
  • special district
  • California · Yolo County
  • 2028 cohort · 582 days left

Capay Valley Fire Protection District: ADA Title II document accessibility deadline and status

Our September 18, 2026 crawl of capayvalleyfire.org found 237 public documents, about 2,299 pages. 2 of the 49 files we checked passed basic machine checks.

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documents found
237
estimated pages
2,299
checked files passed
2 / 49
crawl date
Sep 18, 2026

What our crawl found on capayvalleyfire.org

Counts from our September 18, 2026 crawl, which visited 293 pages. Our crawler found 237 public documents on capayvalleyfire.org — an estimated 2,299 pages your team would otherwise inventory by hand.

Documents by category

  • Agendas & minutes145 · 61%
  • Reports39 · 16%
  • Other37 · 16%
  • Policies14 · 6%
  • Forms2 · 1%

Meeting agendas and minutes dominate this inventory at 61% of all documents. Packets published from the compliance date on have to be accessible, as do older ones residents still use to take part in a meeting or a process; older packets kept only for reference may fall under the rule's exceptions.

By file format

  • PDF 113 · 48%
  • Word (DOCX) 108 · 46%
  • Excel (XLSX) 16 · 7%

Checked sample

2 of 49 passed(4%)

  • Passed basic checks: 2
  • Did not pass: 47

Most checked files are missing basics such as tags, a document title, a declared language or labeled form fields. Files made without accessibility tooling usually look like this, and they need structural work, not touch-ups.

The rate covers the 49 files we checked, not all 237 documents. Checks cover tag structure, document language, title, image alt text and form-field labels.

Scanned share

6% scanned

Most of the collection is digital-native text, which keeps remediation at the lighter end: tagging and structure work rather than OCR.

Scanned images need text recognition (OCR) before they can be tagged.

Forms are a small part of this inventory (1%), but each one needs labeled fields and a working tab order before someone using a screen reader can fill it in.

Crawl scope

Crawl date
September 18, 2026
Pages visited
293
Documents in the inventory
237
Files checked
49
Limits hit
None reported
Started from
https://www.capayvalleyfire.org/

These are machine checks on a sample, not a compliance finding, and they say nothing about the people who publish Capay Valley Fire Protection District's documents. The file-level inventory, including which documents failed which checks, is available only to verified staff of Capay Valley Fire Protection District after claiming this page.

How we measured this

  1. 1.Crawl

    We start at the organization's website and follow its sitemaps and links on the same site. We respect robots.txt and crawl delays, and skip login areas.

  2. 2.Classify

    Each document is sorted by file format and, from its link text and file name, into a category such as forms or agendas. Page counts are estimated, often without downloading the whole file.

  3. 3.Check a sample

    We open up to 50 PDFs and run basic machine checks: tags, document title, language, image alt text and form-field labels.

  4. 4.Publish only with evidence

    Figures appear only when a crawl finds at least 25 documents and checks at least 20 of them.

Limits of this method

  • We only see public pages we can reach through links or sitemaps. Documents behind logins or on other services may be missed.
  • Crawls stop at page, document and time limits. When one is hit, the counts are minimums.
  • Categories and page counts are estimates from links, file names and file metadata.
  • Machine checks can't judge reading order, alt text quality or table structure. Passing them is not WCAG 2.1 AA conformance.
  • Figures describe the site on the crawl date, not today.

This page's evidence

  • Crawled September 18, 2026: we fetched 293 pages from https://www.capayvalleyfire.org/ and found 238 documents.
  • The pass rate comes from machine checks on 49 of those documents, not from checking every file.
  • Changelog: September 18, 2026 — inventory refreshed from the latest crawl.
  • How we crawl, classify and check documents

Plan the work before April 26, 2028

582 days is enough time to work through a backlog in stages, if the inventory starts now.

Where Capay Valley Fire Protection District should start

Start with permit and inspection forms and public safety guides.

Residents and businesses need these files for permits, inspections and safety information.

Usually owned by the fire chief's office, the fire marshal and the board secretary.

A timeline to April 26, 2028

  1. Inventory and triage

    by December 18, 2026

  2. Fix the documents people use most

    by September 6, 2027

  3. Everything in use conforms

    by April 26, 2028

A planning split of the time left, not a legal requirement.

Estimated cost with DocoMatic

$710.00 – $1,065.00

≈ 3,550 credits for 2,299 estimated pages

  • 19 form pages at Level 3 (field labeling and tab order)
  • 140 scanned pages (OCR plus Level 2 tagging)
  • 2,140 standard pages at Level 1

This is a directional estimate from crawler statistics, not a quote. Run the remediation cost calculator with your own page counts for a tailored figure.

What DocoMatic does

  • Finds the PDF, Word, PowerPoint and Excel files on your website and estimates the backlog.
  • Fixes documents at three levels, from basic tagging to complex forms.
  • Checks every fixed file, with veraPDF PDF/UA-1 validation from Level 2 up.
  • Human review: turn it on when you request a fix, or arrange it with our team.
  • Monitors your site so new documents don't rebuild the backlog.
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Is this your organization?

If you work at Capay Valley Fire Protection District, claim this page at no cost with an email address on capayvalleyfire.org. You can check the figures, choose which ones are public and see the file-level inventory in the app.

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Related organizations

Special districts in California

Also due April 26, 2028 in California

Frequently asked questions

When is Capay Valley Fire Protection District's ADA Title II deadline?

April 26, 2028. Capay Valley Fire Protection District is in the 2028 cohort under the Department of Justice's rule on web and mobile accessibility for state and local governments, with compliance dates as set by the Department's interim final rule of April 20, 2026 (91 FR 20902).

How was Capay Valley Fire Protection District's deadline set?

Capay Valley Fire Protection District is a special district government, and the Census Bureau calculates no population for one. The rule gives every special district government the later date, whatever the size of the area it serves.

How many public documents does Capay Valley Fire Protection District have?

Our crawl on September 18, 2026 fetched 293 pages from https://www.capayvalleyfire.org/ and found 237 documents, an estimated 2,299 pages. The full file-level list is available to verified staff after claiming the page.

How many of Capay Valley Fire Protection District's documents pass accessibility checks?

2 of the 49 files we checked passed basic machine checks (4%). That is a sample of the 237 documents we found, and passing basic checks is not full WCAG 2.1 AA conformance.

How much would it cost to fix Capay Valley Fire Protection District's documents?

Our directional estimate is $710.00 to $1,065.00 with DocoMatic: about 3,550 credits for 2,299 estimated pages, based on this crawl. It is not a quote.

Which documents should Capay Valley Fire Protection District fix first?

Start with permit and inspection forms and public safety guides.

Do older PDFs have to be made accessible too?

Not all of them. Documents already posted before the compliance date are excepted unless they are currently used to apply for, gain access to, or participate in the organization's services, programs or activities (28 CFR 35.201(b)). Genuinely archived content is excepted too, but only while it is kept solely for reference, research or recordkeeping, sits in a clearly identified archive area and is not changed. Everything published from the compliance date on is covered, and so is any older file people still use to reach a service.