solutions by organization type
Built for the organizations the deadlines cover
Every public organization publishes a different mix of documents and answers to a different rule on a different date.
A school district's IEP forms and a transit district's board packets are not the same problem, and April 26, 2027 is not April 26, 2028.
Pick your segment for the workflow, the governing regulation with its primary sources, and what the deadline is for you.
The scan is free, covers public pages only and needs no account.
The rule and the date
Which rule applies to you
Five rules cover the organizations on this page. Which one is yours, and the date that comes with it, depends on what kind of organization you are and, under ADA Title II, on the population you serve.
| If you are | The rule | The date |
|---|---|---|
| A school district, city, county, special district, state agency or public college or university in the United States | ADA Title II web rule: WCAG 2.1 AA, with documents explicitly included | April 26, 2027 if your total population is 50,000 or more. April 26, 2028 if it is under 50,000, and for every special district government. |
| A healthcare or human services provider that receives federal financial assistance from HHS | HHS Section 504 rule: WCAG 2.1 AA for web content, apps and posted documents | May 11, 2027 with 15 or more employees. May 10, 2028 with fewer than 15. |
| A US federal agency, or a vendor whose documents a federal agency buys or uses | Section 508: WCAG 2.0 AA under the revised 508 standards | Already in force. |
| An Ontario public-sector organization, or an Ontario business or non-profit with 50 or more employees | AODA: WCAG 2.0 AA for websites and web content, documents included | In force since January 1, 2021. Compliance reports on a recurring cycle. |
| A federally regulated Canadian organization | Accessible Canada Act: published accessibility plans and progress reports, which must themselves be accessible | Plans and reports on a recurring cycle, towards a barrier-free Canada by 2040. |
The population threshold is the part most often misread.
For ADA Title II the number is the total population your entity serves, from Census figures: not your enrollment, your headcount or your budget. A city or county uses its own decennial Census count. An independent school district uses the Census Bureau's Small Area Income and Poverty Estimates figure for the district, never enrollment. A state agency or state university takes the population of the state, so it is always on the earlier date. A special district government has no Census population of its own, so it is always on the later date.
Two districts, two answers: a flood control district that a county runs is an instrumentality of the county and takes the county's population; a transit district that governs itself is a special district government and is on April 26, 2028 however many people ride.
Dates: 91 FR 20902 (April 20, 2026), amending 28 CFR 35.200(b)(opens in new tab). The Department says in that rule that it plans further rulemaking, so treat the dates as current rather than final.
The dates on the timeline
- ADA Title II, population 50,000 or moreCities, counties and school districts of 50,000 or more; state agencies; state universities
- HHS Section 504, 15 or more employeesHealthcare, 15 or more employees
- ADA Title II, under 50,000, and every special districtCities, counties and school districts under 50,000; every special district
- HHS Section 504, fewer than 15 employeesHealthcare, fewer than 15 employees
Canadian obligations run on reporting cycles rather than one date, so they are not on the timeline.
Who it’s for
Find your organization
Eight pages, one per kind of organization. Each opens with the rule and the date, then the documents that organization publishes and how the work runs.
School districts
Board packets, IEP and Section 504 forms, newsletters, handbooks and menus, across district, school and board domains. The date follows the population the district serves, from Census figures, not enrollment: April 26, 2028 under 50,000, April 26, 2027 at 50,000 or more.
PDF accessibility for school districtsCities and counties
Agenda packets, minutes, permit applications, public notices and budget documents, published by many departments on a legal timetable. A population of 50,000 or more, from the decennial Census, puts you on April 26, 2027; under 50,000, on April 26, 2028.
Document accessibility for city and county governmentHigher education
Syllabi, course materials, catalogs and administrative forms, spread across department and faculty sites. A state university takes the state's population and is on April 26, 2027; a college run by a county or a local district takes that government's population instead.
PDF accessibility in higher educationSpecial districts
Transit, water, parks, library, housing, fire and hospital districts, with the same ADA Title II obligations as a city. A special district government has no Census population of its own, so the date is April 26, 2028 whatever the size of the area it serves.
Document accessibility for special districtsHealthcare
Patient intake and consent forms, notices, aftercare instructions and policies, under the HHS Section 504 rule rather than ADA Title II: a different regulation and different dates, May 11, 2027 with 15 or more employees and May 10, 2028 with fewer.
Section 504 document accessibility for healthcareState agencies
Benefits forms, licensing applications, program guides and rulemaking notices across many program domains, under ADA Title II and the state's own accessibility statutes. Every state exceeds 50,000 people, so every state agency is on April 26, 2027.
Document accessibility for state agenciesAgencies and consultants
For accessibility consultancies, web agencies and MSPs that serve the public sector: wholesale per-page credits, a separate workspace per client, and verification reports you deliver under your own engagement. You bill your clients; their dates are the ones above.
The partner program for agencies and accessibility consultantsCanada
AODA compliance reports for Ontario organizations and Accessible Canada Act plans and progress reports for federally regulated ones, remediated in English and French with per-document language tagging. Canadian obligations run on reporting cycles, not the US dates.
AODA and Accessible Canada Act document compliance
Find → fix → prove → judge
What every organization gets
The regulation differs. The work does not.
| Step | What you get | Product page |
|---|---|---|
| Find | Every public document on your domains, inventoried and scored, then re-scanned on your plan's schedule. | Website document monitoring |
| Fix | Each document is analyzed and a level recommended before any work runs, and you choose. Remediated to WCAG 2.1 AA and PDF/UA, priced per page by level. | Bulk PDF remediation |
| Prove | A verification report on every file, with veraPDF validation from Level 2 up and the DocoMatic Score for every level. You are not charged for a document that fails verification. | The verification report |
| Judge | A named reviewer on our team for the documents machines cannot settle. Turn it on when you request a fix, or arrange it with our team. | Human review |
All four are parts of the document accessibility platform. The no-charge rule is spelled out in the guarantee.
Segment by segment
What actually changes by segment
The documents most at risk and the person who ends up holding them differ from one organization to the next. The work to fix them does not.
| Segment | Documents most at risk | Who usually holds it | Rule and date |
|---|---|---|---|
| School districts | IEP and Section 504 forms, board packets | The ADA or Section 504 coordinator | ADA Title II: April 26, 2028 under 50,000; April 26, 2027 at 50,000 or more |
| Cities and counties | Permit applications, public notices, agenda packets | The clerk's office | ADA Title II: April 26, 2027 at 50,000 or more; April 26, 2028 under |
| Higher education | Course materials, syllabi | Disability services, with IT | ADA Title II: April 26, 2027 for state institutions |
| Special districts | Board packets, rate notices | A board clerk or general manager | ADA Title II: April 26, 2028, whatever the population |
| Healthcare | Patient intake and consent forms | The compliance office | HHS Section 504: May 11, 2027 with 15 or more employees; May 10, 2028 with fewer |
| State agencies | Mandated notices, benefits and licensing forms | The agency accessibility program | ADA Title II: April 26, 2027 |
| Agencies and consultants | Your clients' backlogs | You, under your engagement | Your clients' rules and dates |
| Canada | Compliance reports, accessibility plans, bilingual forms | The accessibility lead or the clerk | AODA, in force since January 1, 2021, and the Accessible Canada Act, on reporting cycles |
The document types differ and the person responsible differs. What does not differ is the staffing: when the Department of Justice extended the Title II dates, it wrote that staff resources and availability continue to pose significant challenges
(91 FR 20902, at 20907)(opens in new tab).
Deadline finder
Not sure which applies?
The deadline finder asks what kind of organization you are and the population you serve, and answers with the rule, the date and the source. Or browse the entities we have already surveyed in the three launch states.
Use the deadline finderEveryone else
If none of these is you
These eight are the organizations this site is written for, not the limit of who can use it. If you publish documents and an accessibility rule applies to you, the process is the same: find them, fix them, prove it.
- A private organization with an accessibility obligation? The tooling is identical. Which rule reaches you is yours to settle with counsel; the technical standard, WCAG 2.1 AA and PDF/UA, is the same.
- One document, not a backlog? Check a PDF free, with no account.
- Not sure how many documents you publish? Scan your website's documents free. The scan covers public pages and needs no account.
- Ready to try it on your own files? The free trial includes 100 credits for 14 days, with no card. Pricing is published in full. Card payment opens with our billing launch. Today, plans and credits are arranged by quote and paid by purchase order.
FAQ
Frequently asked questions
This page is general information for accessibility, records and IT teams, not legal advice. Which rule applies to you, and when, is a question for your counsel.
Buying for a larger organization?
Book a 20-minute demo(opens in new tab)Who does ADA Title II apply to?
Which date applies to my organization?
We are a private organization. Does this apply to us?
We are covered by more than one rule. Which do we follow?
Does remediating our documents make our website compliant?
Do you work outside the United States and Canada?
Start with your date
Know your rule and your date. Then start on the documents.
The deadline finder answers with the rule, the date and the primary source. If you would rather talk it through first, book a demo.