- public college
- California · Santa Clara County
- 2027 cohort · 196 days left
Gavilan Community College District: ADA Title II document accessibility deadline and status
Our September 29, 2026 crawl of gavilan.edu(opens in new tab) found at least 1,989 public documents, about 15,747 pages. 5 of the 50 files we checked passed basic machine checks.
Claim the page at no cost to see every document we found and each file's results. Work at Gavilan Community College District? Claim or correct this page.
- documents found
- 1,989+
- estimated pages
- 15,747
- checked files passed
- 5 / 50
- crawl date
- Sep 29, 2026
What our crawl found on gavilan.edu
Counts from our September 29, 2026 crawl, which visited 990 pages. Our crawler found 1,989 public documents on gavilan.edu — an estimated 15,747 pages your team would otherwise inventory by hand.
The crawl stopped at its document and time limits, so every count here is a minimum: the site has at least this many documents.
Documents by category
- Other1,286 · 65%
- Agendas & minutes389 · 20%
- Forms132 · 7%
- Reports109 · 5%
- Policies69 · 3%
- Newsletters4 · <1%
No single category dominates this inventory — the largest bucket is uncategorized material at 65% — so a short sampling pass is the fastest way to establish remediation priorities.
By file format
- PDF 1,725 · 87%
- Word (DOCX) 225 · 11%
- Excel (XLSX) 26 · 1%
- PowerPoint (PPTX) 13 · <1%
Checked sample
5 of 50 passed(10%)
- Passed basic checks: 5
- Did not pass: 45
Most checked files are missing basics such as tags, a document title, a declared language or labeled form fields. Files made without accessibility tooling usually look like this, and they need structural work, not touch-ups.
The rate covers the 50 files we checked, not all 1,989 documents. Checks cover tag structure, document language, title, image alt text and form-field labels.
Scanned share
2% scanned
Most of the collection is digital-native text, which keeps remediation at the lighter end: tagging and structure work rather than OCR.
Scanned images need text recognition (OCR) before they can be tagged.
Forms are a small part of this inventory (7%), but each one needs labeled fields and a working tab order before someone using a screen reader can fill it in.
Crawl scope
- Crawl date
- September 29, 2026
- Pages visited
- 990
- Documents in the inventory
- 1,989
- Files checked
- 50
- Limits hit
- document and time
- Started from
- gavilan.edu(opens in new tab)
These are machine checks on a sample, not a compliance finding, and they say nothing about the people who publish Gavilan Community College District's documents. The results for the sampled files are public above. The full inventory of every document we found, with detailed per-file reports, is available to verified staff of Gavilan Community College District after claiming this page.
Files we checked on gavilan.edu
Links go to the files on gavilan.edu as we found them on September 29, 2026.
These are automated checks on a sample of files as published on September 29, 2026. They are not a legal compliance finding and don't cover reading order, alt-text quality or table structure. Something wrong? Ask for a correction or removal.
| File | Category | Result | Checks not passed |
|---|---|---|---|
| 08 30 2019 minutesPDF · 4 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| 09 06 19 MinutesPDF · 4 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| 19 01 02 AgendaPDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title |
| 9 13 19 AgendaPDF · 3 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| GC ASGC 09 06 19 Agenda-1PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| GC ASGC Agenda 10.20.161PDF · 2 pages | Agendas & minutes | Did not pass | Document language, Document title |
| GC ASGC Agenda 4.27.181PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title |
| GC ASGC Agenda 8 30 19PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title |
| GC ASGC Minutes 9.14.18PDF · 4 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title |
| user ZoomBasicTrainingPDF · 13 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Microsoft Word - Dual Enrollment Form -- GavilanDualEnrollment26 · PDF · 2 pages | Forms | Did not pass | Tagged structure, Document language, Form field labels |
| fillable-authorizationforreleaseofstudentrecordsPDF · 1 page | Forms | Did not pass | Document title |
| Fillable-Change of Student Records Request form1PDF · 1 page | Forms | Did not pass | Document title, Form field labels |
| Fillable-EW AcademicAppealPetitionform updated.2025PDF · 2 pages | Forms | Did not pass | Document title |
| Fillable-Prereq CoreqChallengeFormPDF · 2 pages | Forms | Did not pass | Document title, Form field labels |
| leaveofabsence studentsPDF · 1 page | Forms | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| LossEnrollmentPriorityPetition10.15.2025.fillablePDF · 1 page | Forms | Did not pass | Document title, Form field labels |
| RegisteringforFirstSemesterClassesPDF · 2 pages | Forms | Did not pass | Document title |
| Microsoft Word - RegistrationPetition-fillableRegistrationPetition-EXCESSUNITSFORM-Fillable3 · PDF · 1 page | Forms | Did not pass | Tagged structure, Document language, Form field labels |
| Under 18 FormPDF · 1 page | Forms | Did not pass | Document title |
| New Doc 16ASGC CampusPostingProcedures2004 · PDF · 2 pages | Policies | Did not pass | Tagged structure, Document language, Image alt text |
| Board-Resolution-No.-2026-08-Opposing-ICE-Detention-Center-rev.-6.5.26PDF · 2 pages | Policies | Did not pass | Document title |
| BylawsoftheAssociatedStudentsofGavilanCollegeASGC FINAL 2019PDF · 5 pages | Policies | Did not pass | Document language, Document title |
| BylawsoftheAssociatedStudentsofGavilanCollegeASGC March 2019PDF · 7 pages | Policies | Did not pass | Document language, Document title |
| de faculty handbook 2020 draftPDF · 16 pages | Policies | Did not pass | Tagged structure, Document language, Document title |
| Gavilan College Preferred Name Policy 2019 Draft 21PDF · 6 pages | Policies | Did not pass | Document language, Document title |
| GC ASGC BylawsoftheAssociatedStudentsofGavilanCollegeASGC 3.15PDF · 7 pages | Policies | Did not pass | Document language, Document title |
| GC ASGC Vendor Policy 2019PDF · 1 page | Policies | Did not pass | Document title |
| watermark Bulletin-Board-Posting-ProceduresPDF · 1 page | Policies | Did not pass | Tagged structure, Document language, Document title |
| _Quartly Budget and Expenditure Reporting for HEERF (PDF)00120200 HEERF Q62021 101021 · PDF · 4 pages | Reports | Did not pass | Tagged structure, Document language |
| 2013 2014LearningCouncil Report13-14PDF · 14 pages | Reports | Did not pass | Document title |
| 2014 2015learningcouncilreportPDF · 13 pages | Reports | Did not pass | Document title |
| 2015 2018LearningCouncilreportPDF · 9 pages | Reports | Did not pass | Document title |
| College-Financing-PlanPDF · 2 pages | Reports | Did not pass | Document title |
| GavilanProgressReportSpring2016-fillablePDF · 1 page | Reports | Did not pass | Document title, Form field labels |
| independentstudy dec2013PDF · 3 pages | Reports | Did not pass | Document language, Document title |
| PrereqVerificationFormPDF · 1 page | Reports | Did not pass | Document title, Form field labels |
| AcademicAppeal-fillable2PDF · 1 page | Other | Did not pass | Document title, Form field labels |
| Fall2026-Student-Semester-CalendarPDF · 1 page | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Gavilan-Common-Course-NumberingPDF · 2 pages | Other | Did not pass | Document language, Document title |
| HowtoregisterafterclasshasbegunPDF · 2 pages | Other | Did not pass | Document title |
| PetitiontoRepeatCourse-fillable1PDF · 2 pages | Other | Did not pass | Document title, Form field labels |
| Requestforgradingoption-fillable 2026PDF · 1 page | Other | Did not pass | Document title, Form field labels |
| Support Programs Updated Flyer (8.5 x 11 in)Support-Programs-Flyer-English--Spanish · PDF · 2 pages | Other | Did not pass | Tagged structure, Image alt text |
| TreatmentofTitle4AidPDF · 1 page | Other | Did not pass | Document title |
| Gavilan Community CollegeLearningCouncil ByLaws rev1 · PDF · 2 pages | Policies | Passed | None |
| AEC EAC/Pathways Gavilan-2021AEC EAC Pathways Gavilan 20-21 · PDF · 2 pages | Reports | Passed | None |
| Budget and Expenditure Reporting under Section 18004(a)(3) of the CARES ActGJCCD-CARES-BudgetExpenditure-Q1 · PDF · 4 pages | Reports | Passed | None |
| CALIFORNIA NONRESIDENT TUITION EXEMPTION REQUEST2023AB540TuitionExemptionReqAffidavitincl.SB11411 · PDF · 2 pages | Other | Passed | None |
| PETITION FOR ACADEMIC RENEWALpetitionforacademicrenewal · PDF · 1 page | Other | Passed | None |
Show all 50 filesShow fewer
What each check looks for
- Tagged structure
- The file has a tag tree, so assistive technology can tell headings, lists and paragraphs apart.
- Document language
- The file declares its language, so screen readers pronounce it correctly.
- Document title
- The file has a document title, shown instead of the file name.
- Image alt text
- Every image in a tagged file carries alternative text, or the file has no untagged images.
- Form field labels
- Every fillable form field has a label a screen reader can announce.
How we measured this
1.Crawl
We start at the organization's website and follow its sitemaps and links on the same site. We respect robots.txt and crawl delays, and skip login areas.
2.Classify
Each document is sorted by file format and, from its link text and file name, into a category such as forms or agendas. Page counts are estimated, often without downloading the whole file.
3.Check a sample
We open up to 50 PDFs and run basic machine checks: tags, document title, language, image alt text and form-field labels.
4.Publish only with evidence
Figures appear only when a crawl finds at least 25 documents and checks at least 20 of them.
Limits of this method
- We only see public pages we can reach through links or sitemaps. Documents behind logins or on other services may be missed.
- Crawls stop at page, document and time limits. When one is hit, the counts are minimums.
- Categories and page counts are estimates from links, file names and file metadata.
- Machine checks can't judge reading order, alt text quality or table structure. Passing them is not WCAG 2.1 AA conformance.
- Figures describe the site on the crawl date, not today.
This page's evidence
- Crawled September 29, 2026: we fetched 990 pages from https://www.gavilan.edu/ and found 1,990 documents.
- The pass rate comes from machine checks on 50 of those documents, not from checking every file.
- Changelog: September 29, 2026 — inventory refreshed from the latest crawl.
- How we crawl, classify and check documents
Plan the work before April 26, 2027
With 196 days left, start with the documents people use most and fix the rest in batches.
Where Gavilan Community College District should start
Start with what current students need: syllabi, admissions, registration and financial aid forms.
Students need these files to enroll, get financial aid and complete their courses.
Usually owned by disability services, IT accessibility staff and academic departments.
A timeline to April 26, 2027
Inventory and triage
by November 10, 2026
Fix the documents people use most
by February 7, 2027
Everything in use conforms
by April 26, 2027
A planning split of the time left, not a legal requirement.
Estimated cost with DocoMatic
$9,504 – $14,257
≈ 47,522 credits for 15,747 estimated pages
- 1,045 form pages at Level 3 (field labeling and tab order)
- 294 scanned pages (OCR plus Level 2 tagging)
- 14,408 standard pages at Level 1
This is a directional estimate from crawler statistics, not a quote. Run the remediation cost calculator with your own page counts for a tailored figure.
What DocoMatic does
- Finds the PDF, Word, PowerPoint and Excel files on your website and estimates the backlog.
- Fixes documents at three levels, from basic tagging to complex forms.
- Checks every fixed file, with veraPDF PDF/UA-1 validation from Level 2 up.
- Human review: turn it on when you request a fix, or arrange it with our team.
- Monitors your site so new documents don't rebuild the backlog.
Buying for a larger organization? Book a 20-minute demo(opens in new tab)
Is this your organization?
If you work at Gavilan Community College District, claim this page at no cost with an email address on gavilan.edu. You can check the figures, choose which ones are public and see the file-level inventory in the app.
Claiming isn't an admission of anything. It gives your team control of what this page shows.
Claim this pageSomething wrong or out of date?
Tell us what to fix. Our team reviews every request and replies by email.
Request a correction or takedown
If you represent Gavilan Community College District and something on this page is wrong, tell us. Requests are recorded, reviewed by DocoMatic staff and answered by email. If a takedown request is accepted, this page stops publishing statistics about Gavilan Community College District.
Compare with similar organizations
Gavilan Community College District beside the public colleges in California closest to it in population that also have published reports.
| Organization | Population | Documents found | Estimated pages | Crawled |
|---|---|---|---|---|
| Gavilan Community College District (this page) | — | 1,989+ | 15,747 | September 29, 2026 |
| ABC Adult School | — | 143 | 1,331 | September 28, 2026 |
| Allan Hancock Joint Community College District | — | 2,058+ | 13,583 | September 28, 2026 |
| Antelope Valley Community College District | — | 2,016+ | 22,915 | September 28, 2026 |
| Bakersfield College | — | 3,020 | 12,069 | September 28, 2026 |
| Barstow Community College District | — | 1,659+ | 7,284 | September 28, 2026 |
Each figure comes from that organization’s own crawl; a + marks a crawl that stopped at a limit, so its count is a minimum. The table compares document inventories, not accessibility.
Related organizations
Public colleges in California
- ABC Adult School: ADA deadline report
143 documents · due April 26, 2027
- Allan Hancock Joint Community College District: ADA deadline report
2,058 documents · due April 26, 2027
- Antelope Valley Community College District: ADA deadline report
2,016 documents · due April 26, 2027
- Bakersfield College: ADA deadline report
3,020 documents · due April 26, 2027
Also due April 26, 2027 in California
- Accelerated Charter Elementary District: ADA deadline report
school district · 1,184 documents · due April 26, 2027
- Accelerated District: ADA deadline report
school district · 1,184 documents · due April 26, 2027
- AeroSTEM Academy District: ADA deadline report
school district · 74 documents · due April 26, 2027
- Alain Leroy Locke College Preparatory Academy District: ADA deadline report
school district · 200 documents · due April 26, 2027
Frequently asked questions
When is Gavilan Community College District's ADA Title II deadline?
April 26, 2027. Gavilan Community College District is in the 2027 cohort under the Department of Justice's rule on web and mobile accessibility for state and local governments, with compliance dates as set by the Department's interim final rule of April 20, 2026 (91 FR 20902).
How was Gavilan Community College District's deadline set?
We could not confirm which population figure the rule gives Gavilan Community College District. The Census Bureau counts a community college district as an independent school district government, and the Small Area Income and Poverty Estimates publish no figure for one — so we show the earlier date as the safer planning assumption. Confirm your cohort before you plan around it.
How many public documents does Gavilan Community College District have?
Our crawl on September 29, 2026 fetched 990 pages from https://www.gavilan.edu/ and found at least 1,989 documents (it stopped at a crawl limit), an estimated 15,747 pages. The full file-level list is available to verified staff after claiming the page.
How many of Gavilan Community College District's documents pass accessibility checks?
5 of the 50 files we checked passed basic machine checks (10%). That is a sample of the 1,989 documents we found, and passing basic checks is not full WCAG 2.1 AA conformance.
How much would it cost to fix Gavilan Community College District's documents?
Our directional estimate is $9,504 to $14,257 with DocoMatic: about 47,522 credits for 15,747 estimated pages, based on this crawl. It is not a quote.
Which documents should Gavilan Community College District fix first?
Start with what current students need: syllabi, admissions, registration and financial aid forms.
Do older PDFs have to be made accessible too?
Not all of them. Documents already posted before the compliance date are excepted unless they are currently used to apply for, gain access to, or participate in the organization's services, programs or activities (28 CFR 35.201(b)). Genuinely archived content is excepted too, but only while it is kept solely for reference, research or recordkeeping, sits in a clearly identified archive area and is not changed. Everything published from the compliance date on is covered, and so is any older file people still use to reach a service.