- special district
- California · San Diego County
- 2028 cohort · 562 days left
Rancho Santa Fe Fire Protection District: ADA Title II document accessibility deadline and status
Our October 15, 2026 crawl of ranchosantafefire.gov(opens in new tab) found at least 267 public documents, about 1,712 pages. 5 of the 41 files we checked passed basic machine checks.
Claim the page at no cost to see every document we found and each file's results. Work at Rancho Santa Fe Fire Protection District? Claim or correct this page.
- documents found
- 267+
- estimated pages
- 1,712
- checked files passed
- 5 / 41
- crawl date
- Oct 15, 2026
What our crawl found on ranchosantafefire.gov
Counts from our October 15, 2026 crawl, which visited 123 pages. Our crawler found 267 public documents on ranchosantafefire.gov — an estimated 1,712 pages your team would otherwise inventory by hand.
The crawl stopped at its time limit, so every count here is a minimum: the site has at least this many documents.
Documents by category
- Agendas & minutes184 · 69%
- Other41 · 15%
- Reports30 · 11%
- Policies8 · 3%
- Forms4 · 1%
Meeting agendas and minutes dominate this inventory at 69% of all documents. Packets published from the compliance date on have to be accessible, as do older ones residents still use to take part in a meeting or a process; older packets kept only for reference may fall under the rule's exceptions.
By file format
- PDF 264 · 99%
- Word (DOCX) 3 · 1%
Checked sample
5 of 41 passed(12%)
- Passed basic checks: 5
- Did not pass: 36
Most checked files are missing basics such as tags, a document title, a declared language or labeled form fields. Files made without accessibility tooling usually look like this, and they need structural work, not touch-ups.
The rate covers the 41 files we checked, not all 267 documents. Checks cover tag structure, document language, title, image alt text and form-field labels.
Scanned share
7% scanned
Most of the collection is digital-native text, which keeps remediation at the lighter end: tagging and structure work rather than OCR.
Scanned images need text recognition (OCR) before they can be tagged.
Forms are a small part of this inventory (1%), but each one needs labeled fields and a working tab order before someone using a screen reader can fill it in.
Crawl scope
- Crawl date
- October 15, 2026
- Pages visited
- 123
- Documents in the inventory
- 267
- Files checked
- 41
- Limits hit
- time
- Started from
- ranchosantafefire.gov(opens in new tab)
These are machine checks on a sample, not a compliance finding, and they say nothing about the people who publish Rancho Santa Fe Fire Protection District's documents. The results for the sampled files are public above. The full inventory of every document we found, with detailed per-file reports, is available to verified staff of Rancho Santa Fe Fire Protection District after claiming this page.
Files we checked on ranchosantafefire.gov
Links go to the files on ranchosantafefire.gov as we found them on October 15, 2026.
These are automated checks on a sample of files as published on October 15, 2026. They are not a legal compliance finding and don't cover reading order, alt-text quality or table structure. Something wrong? Ask for a correction or removal.
| File | Category | Result | Checks not passed |
|---|---|---|---|
| 00. Master Agenda Packet 25.06.18PDF · 64 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title, Image alt text, Form field labels |
| SKM_C658250710071022025.06.18 · PDF · 3 pages | Agendas & minutes | Did not pass | Tagged structure, Document language |
| SKM_C6582604221404026.03.18 · PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language |
| SKM_C6582605201406026.04.22 · PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language |
| 26.05.20 Master AgendaPDF · 28 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title, Image alt text, Form field labels |
| Master Agenda Packet 25.10.15PDF · 184 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title, Image alt text, Form field labels |
| SKM_C65824101707530Minutes 2024 09.18 · PDF · 4 pages | Agendas & minutes | Did not pass | Tagged structure, Document language |
| SKM_C65825011609040Minutes 2024 11.20 · PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language |
| RSFFPD-BoD-Mtg-September-16-2020-Master-Agenda AmendedPDF · 94 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| 136-Document Request FormPDF · 1 page | Forms | Did not pass | Document title, Form field labels |
| Rancho Santa Fe Fire Protection DistrictFire Sprinkler Policies & Procedures 2024 · PDF · 5 pages | Forms | Did not pass | Document language |
| Rancho Santa Fe Fire Protection DistrictResidential Plan Check Form 2024 · PDF · 17 pages | Forms | Did not pass | Document language |
| 10d. Res 2025-10; Occupancy Inspections Required by State ResolutionPDF · 2 pages | Policies | Did not pass | Document title |
| 2023 County Consolidated OrdinancesPDF · 182 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| SKM_C658240821165912024 01 Adopting Fees for Services · PDF · 10 pages | Policies | Did not pass | Tagged structure, Document language, Image alt text |
| SKM_C658251015155512025-02 · PDF · 4 pages | Policies | Did not pass | Tagged structure, Document language |
| Fire Rebuild Conceptual PolicyPDF · 3 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Ordinance 2014-02 RSFFPD Nuisance AlarmsPDF · 5 pages | Policies | Did not pass | Document language, Document title, Image alt text |
| Section 9Ordinance 2023-01 · PDF · 100 pages | Policies | Did not pass | Tagged structure, Image alt text |
| Budget Packet Adopted FY26PDF · 20 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Commercial Building Plan Check SheetPDF · 5 pages | Reports | Did not pass | Document language, Document title |
| County Wildland Fire Plan ConsultantsPDF · 1 page | Reports | Did not pass | Document title |
| FY25-FINALPDF · 19 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| FY27 Budget PacketPDF · 38 pages | Reports | Did not pass | Tagged structure, Document title, Image alt text |
| Rancho Santa Fe Fire Protection DistrictLandscape Plan Check Sheet · PDF · 14 pages | Reports | Did not pass | Document language |
| Rancho Santa Fe Fire Protection DistrictResidential Building Plan Check Sheet · PDF · 10 pages | Reports | Did not pass | Document language |
| Microsoft Word - {8A7274F1-BA5A-4BBA-8F3A-8A1AA1AD524B}RSFFPD Financials 2025 - FINAL · PDF · 52 pages | Reports | Did not pass | Tagged structure, Document language, Image alt text |
| 2022-07-01-Salary-Schedule-RSF-All-Employees-v3-1PDF · 1 page | Other | Did not pass | Document title |
| 2024-2026 Wage Schedule - AllPDF · 1 page | Other | Did not pass | Document title |
| 2024-Posted-Sal-Schedule-AllPDF · 1 page | Other | Did not pass | Document title |
| 2026.04 BOD Meeting - Historical actual RevPDF · 2 pages | Other | Did not pass | Document title, Image alt text |
| 26.09.16 Finance HandoutPDF · 3 pages | Other | Did not pass | Document title |
| fw_NEWSLETTER_issueoct2017.inddFencing · PDF · 1 page | Other | Did not pass | Tagged structure |
| LinksPDF · 24 pages | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text, Form field labels |
| SKM_C65817050910430Roofs · PDF · 22 pages | Other | Did not pass | Tagged structure, Document language, Image alt text |
| m2.1.1-RSFMTG 08-Aug-19-2020-1 · PDF · 4 pages | Agendas & minutes | Passed | None |
| RANCHO SANTA FE FIRE PROTECTION DISTRICTAgenda 2022 08-25 RSFFPD · PDF · 5 pages | Agendas & minutes | Passed | None |
| RSffpd Plan Submittal SubtypesRSF FIRE List of Plan Submittal Sub Types · PDF · 1 page | Reports | Passed | None |
| Rancho Santa Fe Fire Protection DistrictTechnical Report Consultants · PDF · 1 page | Reports | Passed | None |
| Rancho Santa Fe Fire Protection DistrictVertical Clearance · PDF · 1 page | Other | Passed | None |
Show all 40 filesShow fewer
1 more checked file is counted above but not linked here: it is on another site or its name looks like a personal record.
What each check looks for
- Tagged structure
- The file has a tag tree, so assistive technology can tell headings, lists and paragraphs apart.
- Document language
- The file declares its language, so screen readers pronounce it correctly.
- Document title
- The file has a document title, shown instead of the file name.
- Image alt text
- Every image in a tagged file carries alternative text, or the file has no untagged images.
- Form field labels
- Every fillable form field has a label a screen reader can announce.
How we measured this
1.Crawl
We start at the organization's website and follow its sitemaps and links on the same site. We respect robots.txt and crawl delays, and skip login areas.
2.Classify
Each document is sorted by file format and, from its link text and file name, into a category such as forms or agendas. Page counts are estimated, often without downloading the whole file.
3.Check a sample
We open up to 50 PDFs and run basic machine checks: tags, document title, language, image alt text and form-field labels.
4.Publish only with evidence
Figures appear only when a crawl finds at least 25 documents and checks at least 20 of them.
Limits of this method
- We only see public pages we can reach through links or sitemaps. Documents behind logins or on other services may be missed.
- Crawls stop at page, document and time limits. When one is hit, the counts are minimums.
- Categories and page counts are estimates from links, file names and file metadata.
- Machine checks can't judge reading order, alt text quality or table structure. Passing them is not WCAG 2.1 AA conformance.
- Figures describe the site on the crawl date, not today.
This page's evidence
- Crawled October 15, 2026: we fetched 123 pages from https://www.ranchosantafefire.gov/ and found 268 documents.
- The pass rate comes from machine checks on 41 of those documents, not from checking every file.
- Changelog: October 15, 2026 — inventory refreshed from the latest crawl.
- How we crawl, classify and check documents
Plan the work before April 26, 2028
562 days is enough time to work through a backlog in stages, if the inventory starts now.
Where Rancho Santa Fe Fire Protection District should start
Start with permit and inspection forms and public safety guides.
Residents and businesses need these files for permits, inspections and safety information.
Usually owned by the fire chief's office, the fire marshal and the board secretary.
A timeline to April 26, 2028
Inventory and triage
by January 4, 2027
Fix the documents people use most
by September 14, 2027
Everything in use conforms
by April 26, 2028
A planning split of the time left, not a legal requirement.
Estimated cost with DocoMatic
$616 – $924
≈ 3,081 credits for 1,712 estimated pages
- 26 form pages at Level 3 (field labeling and tab order)
- 123 scanned pages (OCR plus Level 2 tagging)
- 1,563 standard pages at Level 1
This is a directional estimate from crawler statistics, not a quote. Run the remediation cost calculator with your own page counts for a tailored figure.
What DocoMatic does
- Finds the PDF, Word, PowerPoint and Excel files on your website and estimates the backlog.
- Fixes documents at three levels, from basic tagging to complex forms.
- Checks every fixed file, with veraPDF PDF/UA-1 validation from Level 2 up.
- Human review: turn it on when you request a fix, or arrange it with our team.
- Monitors your site so new documents don't rebuild the backlog.
Buying for a larger organization? Book a 20-minute demo(opens in new tab)
Is this your organization?
If you work at Rancho Santa Fe Fire Protection District, claim this page at no cost with an email address on ranchosantafefire.gov. You can check the figures, choose which ones are public and see the file-level inventory in the app.
Claiming isn't an admission of anything. It gives your team control of what this page shows.
Claim this pageSomething wrong or out of date?
Tell us what to fix. Our team reviews every request and replies by email.
Request a correction or takedown
If you represent Rancho Santa Fe Fire Protection District and something on this page is wrong, tell us. Requests are recorded, reviewed by DocoMatic staff and answered by email. If a takedown request is accepted, this page stops publishing statistics about Rancho Santa Fe Fire Protection District.
Compare with similar organizations
Rancho Santa Fe Fire Protection District beside the special districts in California closest to it in population that also have published reports.
| Organization | Population | Documents found | Estimated pages | Crawled |
|---|---|---|---|---|
| Rancho Santa Fe Fire Protection District (this page) | — | 267+ | 1,712 | October 15, 2026 |
| Alameda Corridor Transportation Authority | — | 1,492 | 20,624 | October 7, 2026 |
| Alameda County Housing Authority | — | 447 | 12,685 | October 7, 2026 |
| Alameda County Mosquito Abatement District | — | 269+ | 7,488 | October 7, 2026 |
| Alameda County Resource Conservation District | — | 95 | 1,324 | October 7, 2026 |
| Alameda County Transportation Commission | — | 2,825 | 52,918 | October 7, 2026 |
Each figure comes from that organization’s own crawl; a + marks a crawl that stopped at a limit, so its count is a minimum. The table compares document inventories, not accessibility.
Related organizations
Special districts in California
- Alameda Corridor Transportation Authority: ADA deadline report
1,492 documents · due April 26, 2028
- Alameda County Housing Authority: ADA deadline report
447 documents · due April 26, 2028
- Alameda County Mosquito Abatement District: ADA deadline report
269 documents · due April 26, 2028
- Alameda County Resource Conservation District: ADA deadline report
95 documents · due April 26, 2028
Also due April 26, 2028 in California
- Ravendale-Termo Elementary School District: ADA deadline report
school district · 89 documents · due April 26, 2028
- Green Point Elementary School District: ADA deadline report
school district · 42 documents · due April 26, 2028
- Silver Fork Elementary School District: ADA deadline report
school district · 75 documents · due April 26, 2028
- City of Industry: ADA deadline report
city · 335 documents · due April 26, 2028
Frequently asked questions
When is Rancho Santa Fe Fire Protection District's ADA Title II deadline?
April 26, 2028. Rancho Santa Fe Fire Protection District is in the 2028 cohort under the Department of Justice's rule on web and mobile accessibility for state and local governments, with compliance dates as set by the Department's interim final rule of April 20, 2026 (91 FR 20902).
How was Rancho Santa Fe Fire Protection District's deadline set?
Rancho Santa Fe Fire Protection District is a special district government, and the Census Bureau calculates no population for one. The rule gives every special district government the later date, whatever the size of the area it serves.
How many public documents does Rancho Santa Fe Fire Protection District have?
Our crawl on October 15, 2026 fetched 123 pages from https://www.ranchosantafefire.gov/ and found at least 267 documents (it stopped at a crawl limit), an estimated 1,712 pages. The full file-level list is available to verified staff after claiming the page.
How many of Rancho Santa Fe Fire Protection District's documents pass accessibility checks?
5 of the 41 files we checked passed basic machine checks (12%). That is a sample of the 267 documents we found, and passing basic checks is not full WCAG 2.1 AA conformance.
How much would it cost to fix Rancho Santa Fe Fire Protection District's documents?
Our directional estimate is $616 to $924 with DocoMatic: about 3,081 credits for 1,712 estimated pages, based on this crawl. It is not a quote.
Which documents should Rancho Santa Fe Fire Protection District fix first?
Start with permit and inspection forms and public safety guides.
Do older PDFs have to be made accessible too?
Not all of them. Documents already posted before the compliance date are excepted unless they are currently used to apply for, gain access to, or participate in the organization's services, programs or activities (28 CFR 35.201(b)). Genuinely archived content is excepted too, but only while it is kept solely for reference, research or recordkeeping, sits in a clearly identified archive area and is not changed. Everything published from the compliance date on is covered, and so is any older file people still use to reach a service.