- school district
- California · Solano County
- 2027 cohort · 196 days left
Vacaville Unified School District: ADA Title II document accessibility deadline and status
Our September 26, 2026 crawl of vacavilleusd.org(opens in new tab) found at least 360 public documents, about 7,503 pages. 9 of the 50 files we checked passed basic machine checks.
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- documents found
- 360+
- estimated pages
- 7,503
- checked files passed
- 9 / 50
- crawl date
- Sep 26, 2026
What our crawl found on vacavilleusd.org
Counts from our September 26, 2026 crawl, which visited 966 pages. Our crawler found 360 public documents on vacavilleusd.org — an estimated 7,503 pages your team would otherwise inventory by hand.
The crawl stopped at its time limit, so every count here is a minimum: the site has at least this many documents.
Documents by category
- Reports129 · 36%
- Other119 · 33%
- Forms63 · 18%
- Policies37 · 10%
- Agendas & minutes12 · 3%
Long-form reports account for the largest share of this inventory (36%). Their length drives page counts up, but consistent templates usually make them efficient to remediate in batches.
By file format
- PDF 359 · 100%
- Word (DOCX) 1 · <1%
Checked sample
9 of 50 passed(18%)
- Passed basic checks: 9
- Did not pass: 41
Most checked files are missing basics such as tags, a document title, a declared language or labeled form fields. Files made without accessibility tooling usually look like this, and they need structural work, not touch-ups.
The rate covers the 50 files we checked, not all 360 documents. Checks cover tag structure, document language, title, image alt text and form-field labels.
Scanned share
8% scanned
Most of the collection is digital-native text, which keeps remediation at the lighter end: tagging and structure work rather than OCR.
Scanned images need text recognition (OCR) before they can be tagged.
Forms make up 18% of the documents. Forms take the most work to fix, since every field needs a label and a logical tab order.
Crawl scope
- Crawl date
- September 26, 2026
- Pages visited
- 966
- Documents in the inventory
- 360
- Files checked
- 50
- Limits hit
- time
- Started from
- vacavilleusd.org(opens in new tab)
These are machine checks on a sample, not a compliance finding, and they say nothing about the people who publish Vacaville Unified School District's documents. The results for the sampled files are public above. The full inventory of every document we found, with detailed per-file reports, is available to verified staff of Vacaville Unified School District after claiming this page.
Files we checked on vacavilleusd.org
Links go to the files on vacavilleusd.org as we found them on September 26, 2026.
These are automated checks on a sample of files as published on September 26, 2026. They are not a legal compliance finding and don't cover reading order, alt-text quality or table structure. Something wrong? Ask for a correction or removal.
| File | Category | Result | Checks not passed |
|---|---|---|---|
| 9.18.24 COC MINUTES9.18.24 COC MINUTES · PDF · 3 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| APRIL 19 2023 MINUTES COCPDF · 3 pages | Agendas & minutes | Did not pass | Document title |
| JANUARY 11 2023 MINUTES COC PDFPDF · 3 pages | Agendas & minutes | Did not pass | Document title |
| MARCH 8 2023 MINUTES COC PDFPDF · 3 pages | Agendas & minutes | Did not pass | Document title |
| MAY 17 2023 MINUTES COCPDF · 2 pages | Agendas & minutes | Did not pass | Document title |
| Meas A COC Meeting Minutes 3.20.2024PDF · 5 pages | Agendas & minutes | Did not pass | Document title |
| 8958314137402435381PDF · 1 page | Forms | Did not pass | Document title, Image alt text |
| Application Cover letter for website applicationPDF · 1 page | Forms | Did not pass | Document title |
| Application For Provisional Board MemberPDF · 14 pages | Forms | Did not pass | Document title |
| Timeline for VUSD Board of Trustees to Fill Vacancy for website applicationPDF · 1 page | Forms | Did not pass | Document title |
| Vacaville USD Vol SA Parent Kit-2026-27 ENGPDF · 10 pages | Forms | Did not pass | Tagged structure, Document title, Image alt text, Form field labels |
| Vacaville USD Vol SA Parent Kit-2026-27 SPANPDF · 10 pages | Forms | Did not pass | Tagged structure, Document title, Image alt text, Form field labels |
| VUSD ShortTerm ISP 2023-2024VUSD ShortTerm ISP 2023-2024 · PDF · 4 pages | Forms | Did not pass | Tagged structure, Document language, Image alt text |
| VUSD ShortTerm ISP 2023-2024 SpanishVUSD ShortTerm ISP 2023-2024 Spanish · PDF · 4 pages | Forms | Did not pass | Tagged structure, Document language, Image alt text |
| Instruction AR 6183(a)1608128278010850710 · PDF · 3 pages | Policies | Did not pass | Document language |
| Markham Parent Involvement Policy and Compact Bilingual25Markham Parent Involvement Policy and Compact-English · PDF · 2 pages | Policies | Did not pass | Tagged structure, Document language, Image alt text |
| Markham Parent Involvement Policy and Compact Bilingual25Markham Parent Involvement Policy and Compact-Spanish · PDF · 2 pages | Policies | Did not pass | Tagged structure, Document language, Image alt text |
| REVISION TO BOARD 9/21/2006AR 1230 Final · PDF · 2 pages | Policies | Did not pass | Tagged structure, Document language |
| 4809660005981437967.pdfAR 1230 Final Exhibit · PDF · 2 pages | Policies | Did not pass | Tagged structure, Document language |
| Microsoft Word - 1230 BP final.docBP 1230 final · PDF · 2 pages | Policies | Did not pass | Tagged structure, Document language |
| ResolutionNo24BoundaryAdjustmentsPDF · 7 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| ResolutionNoCC181901PDF · 10 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| VUSD Code of Conduct 2023-2024VUSD Code of Conduct 2023-2024 · PDF · 5 pages | Policies | Did not pass | Tagged structure, Document language, Image alt text |
| CSBA Sample3626836946657679465 · PDF · 3 pages | Reports | Did not pass | Document language |
| 4803036920244491910PDF · 4 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Board Presentation - Equity Plan March 10, 2022Board Presentation - Equity Plan March 10, 2022 · PDF · 32 pages | Reports | Did not pass | Tagged structure, Document language, Image alt text |
| GetFilePDF · 6 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Program Plan 2024-2025 revisedProgram Plan 2024-2025 revised · PDF · 18 pages | Reports | Did not pass | Tagged structure, Document language, Image alt text |
| Vacaville USD WVPP Updated July, 2026PDF · 20 pages | Reports | Did not pass | Document title |
| vacaville-usd-wvpp-spanish July,2026PDF · 19 pages | Reports | Did not pass | Document title |
| Writers Version - Vacaville Equity Task Force Report.docxVUSD Equity Impact Action Plan Final[1] · PDF · 17 pages | Reports | Did not pass | Tagged structure, Document language, Image alt text |
| VUSD Heat Illness Prevention Plan 26-27PDF · 12 pages | Reports | Did not pass | Document title |
| Instruction4579187312463270477 · PDF · 6 pages | Other | Did not pass | Document language |
| Instruction6338386254744974919 · PDF · 2 pages | Other | Did not pass | Document language |
| Excerpt from the EDUCATION CODEEducationCode5019 5 · PDF · 1 page | Other | Did not pass | Form field labels |
| Microsoft PowerPoint - Hearing 4 Plans VUSD 021022 v1a.pptxVUSD Final Maps 2022 w Trustee Names REV 2023-05-22 · PDF · 2 pages | Other | Did not pass | Tagged structure, Document language, Image alt text |
| VUSD Plan Demographics 021022 v1a.xlsxVUSDFinalByTrusteeAreaDemographics · PDF · 1 page | Other | Did not pass | Tagged structure, Document language |
| Microsoft PowerPoint - Hearing 4 Plans VUSD 021022 v1a.pptxVUSDFinalByTrusteeAreaMaps · PDF · 2 pages | Other | Did not pass | Tagged structure, Document language, Image alt text |
| Microsoft PowerPoint - Hearing 4 Plans VUSD 021022 v1a.pptxVUSDFinalByTrusteeAreaMaps · PDF · 2 pages | Other | Did not pass | Tagged structure, Document language, Image alt text |
| Microsoft PowerPoint - Hearing 4 Plans VUSD 021022 v1a.pptxzzzVUSDFinalByTrusteeAreaMaps · PDF · 1 page | Other | Did not pass | Tagged structure, Document language |
| 12.9.2024 COC MINUTES12.9.2024 COC MINUTES · PDF · 2 pages | Agendas & minutes | Passed | None |
| Hello Everyone,3423528152799775653 · PDF · 1 page | Forms | Passed | None |
| Williams Complaint Form - Uniform Complaint Procedures (CA Dept of Education)5859699194544924243 · PDF · 1 page | Forms | Passed | None |
| STATEMENT OF INTENT TO EMPLOY A MINOR AND REQUEST FOR A WORK PERMIT–CERTIFICATE OF AGEdlseformb1-1 · PDF · 1 page | Forms | Passed | None |
| Students BP 51173199450278911397630 · PDF · 4 pages | Policies | Passed | None |
| Community Relations7972648613448799890 · PDF · 5 pages | Policies | Passed | None |
| LCFF Budget Overview for Parents Template - Local Control and Accountability Plan (LCAP) (CA Dept of Education)2025 LCFF Budget Overview for Parents Vacaville Unified School District 20250909 · PDF · 5 pages | Reports | Passed | None |
| Building a Governance TeamBoard protocols and guidelines · PDF · 13 pages | Other | Passed | None |
| Building a Governance TeamVUSD Board Protocol 2024 · PDF · 13 pages | Other | Passed | None |
Show all 49 filesShow fewer
1 more checked file is counted above but not linked here: it is on another site or its name looks like a personal record.
What each check looks for
- Tagged structure
- The file has a tag tree, so assistive technology can tell headings, lists and paragraphs apart.
- Document language
- The file declares its language, so screen readers pronounce it correctly.
- Document title
- The file has a document title, shown instead of the file name.
- Image alt text
- Every image in a tagged file carries alternative text, or the file has no untagged images.
- Form field labels
- Every fillable form field has a label a screen reader can announce.
How we measured this
1.Crawl
We start at the organization's website and follow its sitemaps and links on the same site. We respect robots.txt and crawl delays, and skip login areas.
2.Classify
Each document is sorted by file format and, from its link text and file name, into a category such as forms or agendas. Page counts are estimated, often without downloading the whole file.
3.Check a sample
We open up to 50 PDFs and run basic machine checks: tags, document title, language, image alt text and form-field labels.
4.Publish only with evidence
Figures appear only when a crawl finds at least 25 documents and checks at least 20 of them.
Limits of this method
- We only see public pages we can reach through links or sitemaps. Documents behind logins or on other services may be missed.
- Crawls stop at page, document and time limits. When one is hit, the counts are minimums.
- Categories and page counts are estimates from links, file names and file metadata.
- Machine checks can't judge reading order, alt text quality or table structure. Passing them is not WCAG 2.1 AA conformance.
- Figures describe the site on the crawl date, not today.
This page's evidence
- Crawled September 26, 2026: we fetched 966 pages from https://www.vacavilleusd.org/ and found 361 documents.
- The pass rate comes from machine checks on 50 of those documents, not from checking every file.
- Changelog: September 26, 2026 — inventory refreshed from the latest crawl.
- How we crawl, classify and check documents
Plan the work before April 26, 2027
With 196 days left, start with the documents people use most and fix the rest in batches.
Where Vacaville Unified School District should start
Start with board minutes, enrollment and special-education forms: the documents families rely on.
Families need these files to enroll, request services and follow board decisions.
At this size several departments publish documents, so name one owner per department and track progress in one place.
Usually owned by the superintendent's office, communications and special education staff.
A timeline to April 26, 2027
Inventory and triage
by November 10, 2026
Fix the documents people use most
by February 7, 2027
Everything in use conforms
by April 26, 2027
A planning split of the time left, not a legal requirement.
Estimated cost with DocoMatic
$9,611 – $14,417
≈ 48,055 credits for 7,503 estimated pages
- 1,313 form pages at Level 3 (field labeling and tab order)
- 495 scanned pages (OCR plus Level 2 tagging)
- 5,695 standard pages at Level 1
This is a directional estimate from crawler statistics, not a quote. Run the remediation cost calculator with your own page counts for a tailored figure.
What DocoMatic does
- Finds the PDF, Word, PowerPoint and Excel files on your website and estimates the backlog.
- Fixes documents at three levels, from basic tagging to complex forms.
- Checks every fixed file, with veraPDF PDF/UA-1 validation from Level 2 up.
- Human review: turn it on when you request a fix, or arrange it with our team.
- Monitors your site so new documents don't rebuild the backlog.
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Is this your organization?
If you work at Vacaville Unified School District, claim this page at no cost with an email address on vacavilleusd.org. You can check the figures, choose which ones are public and see the file-level inventory in the app.
Claiming isn't an admission of anything. It gives your team control of what this page shows.
Claim this pageSomething wrong or out of date?
Tell us what to fix. Our team reviews every request and replies by email.
Request a correction or takedown
If you represent Vacaville Unified School District and something on this page is wrong, tell us. Requests are recorded, reviewed by DocoMatic staff and answered by email. If a takedown request is accepted, this page stops publishing statistics about Vacaville Unified School District.
Compare with similar organizations
Vacaville Unified School District beside the school districts in California closest to it in population that also have published reports.
| Organization | Population | Documents found | Estimated pages | Crawled |
|---|---|---|---|---|
| Vacaville Unified School District (this page) | 89,028 | 360+ | 7,503 | September 26, 2026 |
| Natomas Unified School District | 88,027 | 35 | 384 | September 26, 2026 |
| Palo Alto Unified School District | 91,721 | 378 | 11,246 | September 26, 2026 |
| Nevada Joint Union High School District | 85,401 | 364+ | 4,502 | September 26, 2026 |
| Westminster School District | 84,690 | 66 | 3,684 | September 26, 2026 |
| Davis Joint Unified School District | 81,690 | 909 | 13,961 | September 26, 2026 |
Each figure comes from that organization’s own crawl; a + marks a crawl that stopped at a limit, so its count is a minimum. The table compares document inventories, not accessibility.
All organizations in California serving 50,000 to 249,999 people
Related organizations
School districts in California
- Natomas Unified School District: ADA deadline report
35 documents · due April 26, 2027
- Palo Alto Unified School District: ADA deadline report
378 documents · due April 26, 2027
- Nevada Joint Union High School District: ADA deadline report
364 documents · due April 26, 2027
- Westminster School District: ADA deadline report
66 documents · due April 26, 2027
Also due April 26, 2027 in California
- City of Santa Barbara: ADA deadline report
city · 1,282 documents · due April 26, 2027
- City of Hemet: ADA deadline report
city · 1,486 documents · due April 26, 2027
- City of San Leandro: ADA deadline report
city · 1,964 documents · due April 26, 2027
- City of Chino: ADA deadline report
city · 1,571 documents · due April 26, 2027
Frequently asked questions
When is Vacaville Unified School District's ADA Title II deadline?
April 26, 2027. Vacaville Unified School District is in the 2027 cohort under the Department of Justice's rule on web and mobile accessibility for state and local governments, with compliance dates as set by the Department's interim final rule of April 20, 2026 (91 FR 20902).
How was Vacaville Unified School District's deadline set?
For an independent school district the rule uses the Census Bureau's Small Area Income and Poverty Estimates for the district, not its enrollment. That figure is 89,028 (2024 Small Area Income and Poverty Estimates), at or above 50,000, so the earlier compliance date applies.
How many public documents does Vacaville Unified School District have?
Our crawl on September 26, 2026 fetched 966 pages from https://www.vacavilleusd.org/ and found at least 360 documents (it stopped at a crawl limit), an estimated 7,503 pages. The full file-level list is available to verified staff after claiming the page.
How many of Vacaville Unified School District's documents pass accessibility checks?
9 of the 50 files we checked passed basic machine checks (18%). That is a sample of the 360 documents we found, and passing basic checks is not full WCAG 2.1 AA conformance.
How much would it cost to fix Vacaville Unified School District's documents?
Our directional estimate is $9,611 to $14,417 with DocoMatic: about 48,055 credits for 7,503 estimated pages, based on this crawl. It is not a quote.
Which documents should Vacaville Unified School District fix first?
Start with board minutes, enrollment and special-education forms: the documents families rely on.
Do older PDFs have to be made accessible too?
Not all of them. Documents already posted before the compliance date are excepted unless they are currently used to apply for, gain access to, or participate in the organization's services, programs or activities (28 CFR 35.201(b)). Genuinely archived content is excepted too, but only while it is kept solely for reference, research or recordkeeping, sits in a clearly identified archive area and is not changed. Everything published from the compliance date on is covered, and so is any older file people still use to reach a service.