- city
- California · Santa Cruz County
- 2028 cohort · 562 days left
City of Capitola: ADA Title II document accessibility deadline and status
Our October 6, 2026 crawl of cityofcapitola.gov(opens in new tab) found 1,103 public documents, about 38,358 pages. 2 of the 50 files we checked passed basic machine checks.
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- documents found
- 1,103
- estimated pages
- 38,358
- checked files passed
- 2 / 50
- crawl date
- Oct 6, 2026
What our crawl found on cityofcapitola.gov
Counts from our October 6, 2026 crawl, which visited 774 pages. Our crawler found 1,103 public documents on cityofcapitola.gov — an estimated 38,358 pages your team would otherwise inventory by hand.
Documents by category
- Other633 · 57%
- Reports198 · 18%
- Forms173 · 16%
- Policies48 · 4%
- Agendas & minutes29 · 3%
- Newsletters22 · 2%
No single category dominates this inventory — the largest bucket is uncategorized material at 57% — so a short sampling pass is the fastest way to establish remediation priorities.
By file format
- PDF 1,100 · 100%
- Word (DOCX) 2 · <1%
- Excel (XLSX) 1 · <1%
Checked sample
2 of 50 passed(4%)
- Passed basic checks: 2
- Did not pass: 48
Most checked files are missing basics such as tags, a document title, a declared language or labeled form fields. Files made without accessibility tooling usually look like this, and they need structural work, not touch-ups.
The rate covers the 50 files we checked, not all 1,103 documents. Checks cover tag structure, document language, title, image alt text and form-field labels.
Scanned share
6% scanned
Most of the collection is digital-native text, which keeps remediation at the lighter end: tagging and structure work rather than OCR.
Scanned images need text recognition (OCR) before they can be tagged.
Forms make up 16% of the documents. Forms take the most work to fix, since every field needs a label and a logical tab order.
Crawl scope
- Crawl date
- October 6, 2026
- Pages visited
- 774
- Documents in the inventory
- 1,103
- Files checked
- 50
- Limits hit
- None reported
- Started from
- cityofcapitola.gov(opens in new tab)
These are machine checks on a sample, not a compliance finding, and they say nothing about the people who publish City of Capitola's documents. The results for the sampled files are public above. The full inventory of every document we found, with detailed per-file reports, is available to verified staff of City of Capitola after claiming this page.
Files we checked on cityofcapitola.gov
Links go to the files on cityofcapitola.gov as we found them on October 6, 2026.
These are automated checks on a sample of files as published on October 5, 2026. They are not a legal compliance finding and don't cover reading order, alt-text quality or table structure. Something wrong? Ask for a correction or removal.
| File | Category | Result | Checks not passed |
|---|---|---|---|
| Microsoft Word - 3.10.26 Agenda03102026-1 · PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language |
| Microsoft Word - Application_Bingo Permit MasterApplication-Bingo-Permit · PDF · 3 pages | Forms | Did not pass | Tagged structure, Document language, Image alt text |
| Application for Unreasonable Hardship Exception to Disabled Access RequirementsCapitola-Application-for-Unreasonable-Hardshippdf · PDF · 3 pages | Forms | Did not pass | Image alt text |
| CAPITOLA-COST-DOCUMENTATION-FORMpdfPDF · 1 page | Forms | Did not pass | Document title |
| City of Capitola Residential / Nonresidential EVCS Permit ChecklistCapitola-EVCS-Permit-Checklist · PDF · 7 pages | Forms | Did not pass | Form field labels |
| CAPITOLA-OWNER-AGENT-FORMpdfPDF · 1 page | Forms | Did not pass | Document title, Form field labels |
| Capitola-Special-Inspection-FormpdfPDF · 6 pages | Forms | Did not pass | Document title |
| City-of-Capitola-Addressing-Request-Form-pdfPDF · 1 page | Forms | Did not pass | Document title, Form field labels |
| January---December-2020-Permit-ApplicationsPDF · 30 pages | Forms | Did not pass | Document title |
| Permit-Transfer-WithdrawalpdfPDF · 1 page | Forms | Did not pass | Document title |
| Request-for-nighttime-work-Application-FormpdfPDF · 4 pages | Forms | Did not pass | Document title |
| Microsoft Word - Revised Resub Form - BuildingResubmittal-Addendum-Revision-Formpdf · PDF · 1 page | Forms | Did not pass | Form field labels |
| 4-30-Staff-Report---Resolution-of-IntentPDF · 26 pages | Policies | Did not pass | Tagged structure, Document title, Image alt text |
| 4482---Resolution-of-IntentPDF · 7 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Administrative-Policies-IndexPDF · 4 pages | Policies | Did not pass | Document title |
| Administrative-Policy-I-42-Code-of-ConductPDF · 19 pages | Policies | Did not pass | Document title |
| Current-BylawsPDF · 6 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Current-BylawsPDF · 1 page | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| I-32-Preparation-Approval-and-Finalization-of-City-Administrative-PoliciesPDF · 7 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| I-35-Proclamation-Procedure 2021-UpdatePDF · 2 pages | Policies | Did not pass | Tagged structure, Document language, Document title |
| II-65-DOT-Drivers-Drug-and--Alcohol-Free-Workplace-PolicyPDF · 12 pages | Policies | Did not pass | Document title |
| Ordinance-with-MapPDF · 6 pages | Policies | Did not pass | Document title |
| Resolution-No-4489---Updated-Timeline-for-DistrictingPDF · 7 pages | Policies | Did not pass | Document title |
| Rosenberg-RulesPDF · 10 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| CruzAware-News-ReleasePDF · 2 pages | Newsletters | Did not pass | Document title |
| 1990-Soquel-Creek-Lagoon-Management-Enhancement-PlanPDF · 152 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| 1992-Soquel-Lagoon-Monitoring-ReportPDF · 110 pages | Reports | Did not pass | Tagged structure, Document language, Document title |
| 1993-Soquel-Lagoon-Monitoring-ReportPDF · 94 pages | Reports | Did not pass | Tagged structure, Document language, Document title |
| 1995-Soquel-Lagoon-Monitoring-ReportPDF · 118 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| 1996-Soquel-Lagoon-Monitoring-ReportPDF · 138 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| 1997-Soquel-Lagoon-Monitoring-ReportPDF · 60 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| 1998-Soquel-Lagoon-Monitoring-ReportPDF · 89 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| 1999-Soquel-Lagoon-Monitoring-ReportPDF · 61 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| 2000-Soquel-Lagoon-Monitoring-ReportPDF · 61 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| 2001-Soquel-Lagoon-Monitoring-ReportPDF · 61 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| 2002-Soquel-Lagoon-Monitoring-ReportPDF · 91 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| CityOfCapitola_StrategicPlan_PRINT.pdfCityofcapitola-Strategicplan-Print · PDF · 24 pages | Reports | Did not pass | Tagged structure, Document language, Image alt text |
| 2809PDF · 2 pages | Other | Did not pass | Document title |
| 2810PDF · 4 pages | Other | Did not pass | Document title |
| 2815PDF · 3 pages | Other | Did not pass | Document title |
| 2816PDF · 4 pages | Other | Did not pass | Document title |
| 3081PDF · 4 pages | Other | Did not pass | Document title |
| Microsoft Word - FAQ - June3082 · PDF · 3 pages | Other | Did not pass | Tagged structure, Document language |
| CO_Place_v17Adopted-Map-412 · PDF · 1 page | Other | Did not pass | Tagged structure, Document language |
| Public-Notices---Election-2026PDF · 3 pages | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| REROOF-AND-REROOF-WITH-SOLAR-RequirementspdfPDF · 3 pages | Other | Did not pass | Document title |
| SPECIAL-INSPECTION-AND-TESTING-AGENCIESpdfPDF · 12 pages | Other | Did not pass | Document title |
| Tenant-Improvement-InformationpdfPDF · 2 pages | Other | Did not pass | Document title |
| Microsoft Word - Smoke and CO Instalation Certification.docSmoke-Detector-and-Carbon-Monoxide-Installation-Self-Certification-Formpdf · PDF · 1 page | Forms | Passed | None |
| RFP BoilerplateRFP-Demographer-2026---Final · PDF · 21 pages | Other | Passed | None |
Show all 50 filesShow fewer
What each check looks for
- Tagged structure
- The file has a tag tree, so assistive technology can tell headings, lists and paragraphs apart.
- Document language
- The file declares its language, so screen readers pronounce it correctly.
- Document title
- The file has a document title, shown instead of the file name.
- Image alt text
- Every image in a tagged file carries alternative text, or the file has no untagged images.
- Form field labels
- Every fillable form field has a label a screen reader can announce.
How we measured this
1.Crawl
We start at the organization's website and follow its sitemaps and links on the same site. We respect robots.txt and crawl delays, and skip login areas.
2.Classify
Each document is sorted by file format and, from its link text and file name, into a category such as forms or agendas. Page counts are estimated, often without downloading the whole file.
3.Check a sample
We open up to 50 PDFs and run basic machine checks: tags, document title, language, image alt text and form-field labels.
4.Publish only with evidence
Figures appear only when a crawl finds at least 25 documents and checks at least 20 of them.
Limits of this method
- We only see public pages we can reach through links or sitemaps. Documents behind logins or on other services may be missed.
- Crawls stop at page, document and time limits. When one is hit, the counts are minimums.
- Categories and page counts are estimates from links, file names and file metadata.
- Machine checks can't judge reading order, alt text quality or table structure. Passing them is not WCAG 2.1 AA conformance.
- Figures describe the site on the crawl date, not today.
This page's evidence
- Crawled October 6, 2026: we fetched 774 pages from https://www.cityofcapitola.gov/ and found 1,103 documents.
- The pass rate comes from machine checks on 50 of those documents, not from checking every file.
- Changelog: October 6, 2026 — inventory refreshed from the latest crawl.
- How we crawl, classify and check documents
Plan the work before April 26, 2028
562 days is enough time to work through a backlog in stages, if the inventory starts now.
Where City of Capitola should start
Start with the documents residents actually download: agendas, minutes, permit applications and utility forms.
Residents need these files to apply for permits, pay for services and follow council decisions.
Smaller organizations often have no dedicated accessibility staff, so automating the first pass and saving people for review matters most.
Usually owned by the city clerk, communications and department heads.
A timeline to April 26, 2028
Inventory and triage
by January 4, 2027
Fix the documents people use most
by September 14, 2027
Everything in use conforms
by April 26, 2028
A planning split of the time left, not a legal requirement.
Estimated cost with DocoMatic
$44,505 – $66,758
≈ 222,527 credits for 38,358 estimated pages
- 6,016 form pages at Level 3 (field labeling and tab order)
- 1,941 scanned pages (OCR plus Level 2 tagging)
- 30,401 standard pages at Level 1
This is a directional estimate from crawler statistics, not a quote. Run the remediation cost calculator with your own page counts for a tailored figure.
What DocoMatic does
- Finds the PDF, Word, PowerPoint and Excel files on your website and estimates the backlog.
- Fixes documents at three levels, from basic tagging to complex forms.
- Checks every fixed file, with veraPDF PDF/UA-1 validation from Level 2 up.
- Human review: turn it on when you request a fix, or arrange it with our team.
- Monitors your site so new documents don't rebuild the backlog.
Buying for a larger organization? Book a 20-minute demo(opens in new tab)
Is this your organization?
If you work at City of Capitola, claim this page at no cost with an email address on cityofcapitola.gov. You can check the figures, choose which ones are public and see the file-level inventory in the app.
Claiming isn't an admission of anything. It gives your team control of what this page shows.
Claim this pageSomething wrong or out of date?
Tell us what to fix. Our team reviews every request and replies by email.
Request a correction or takedown
If you represent City of Capitola and something on this page is wrong, tell us. Requests are recorded, reviewed by DocoMatic staff and answered by email. If a takedown request is accepted, this page stops publishing statistics about City of Capitola.
Compare with similar organizations
City of Capitola beside the cities in California closest to it in population that also have published reports.
| Organization | Population | Documents found | Estimated pages | Crawled |
|---|---|---|---|---|
| City of Capitola (this page) | 9,938 | 1,103 | 38,358 | October 6, 2026 |
| City of Calimesa | 10,026 | 658 | 122,652 | October 5, 2026 |
| Town of Corte Madera | 10,222 | 1,998+ | 128,055 | October 6, 2026 |
| City of Exeter | 10,321 | 1,026+ | 56,198 | October 5, 2026 |
| City of Shasta Lake | 10,371 | 819 | 43,083 | October 5, 2026 |
| City of Farmersville | 10,397 | 347 | 22,174 | October 5, 2026 |
Each figure comes from that organization’s own crawl; a + marks a crawl that stopped at a limit, so its count is a minimum. The table compares document inventories, not accessibility.
All organizations in California serving fewer than 10,000 people
Related organizations
Cities in California
- City of Calimesa: ADA deadline report
658 documents · due April 26, 2028
- Town of Corte Madera: ADA deadline report
1,998 documents · due April 26, 2028
- City of Exeter: ADA deadline report
1,026 documents · due April 26, 2028
- City of Shasta Lake: ADA deadline report
819 documents · due April 26, 2028
Also due April 26, 2028 in California
- Summerville Union High School District: ADA deadline report
school district · 461 documents · due April 26, 2028
- Central Union Elementary School District: ADA deadline report
school district · 223 documents · due April 26, 2028
- Willows Unified School District: ADA deadline report
school district · 2,504 documents · due April 26, 2028
- Plumas Lake Elementary School District: ADA deadline report
school district · 96 documents · due April 26, 2028
Frequently asked questions
When is City of Capitola's ADA Title II deadline?
April 26, 2028. City of Capitola is in the 2028 cohort under the Department of Justice's rule on web and mobile accessibility for state and local governments, with compliance dates as set by the Department's interim final rule of April 20, 2026 (91 FR 20902).
How was City of Capitola's deadline set?
City of Capitola's total population is 9,938 (2020 Census), below the 50,000 threshold in 28 CFR 35.200(b), so the later compliance date applies.
How many public documents does City of Capitola have?
Our crawl on October 6, 2026 fetched 774 pages from https://www.cityofcapitola.gov/ and found 1,103 documents, an estimated 38,358 pages. The full file-level list is available to verified staff after claiming the page.
How many of City of Capitola's documents pass accessibility checks?
2 of the 50 files we checked passed basic machine checks (4%). That is a sample of the 1,103 documents we found, and passing basic checks is not full WCAG 2.1 AA conformance.
How much would it cost to fix City of Capitola's documents?
Our directional estimate is $44,505 to $66,758 with DocoMatic: about 222,527 credits for 38,358 estimated pages, based on this crawl. It is not a quote.
Which documents should City of Capitola fix first?
Start with the documents residents actually download: agendas, minutes, permit applications and utility forms.
Do older PDFs have to be made accessible too?
Not all of them. Documents already posted before the compliance date are excepted unless they are currently used to apply for, gain access to, or participate in the organization's services, programs or activities (28 CFR 35.201(b)). Genuinely archived content is excepted too, but only while it is kept solely for reference, research or recordkeeping, sits in a clearly identified archive area and is not changed. Everything published from the compliance date on is covered, and so is any older file people still use to reach a service.