- city
- California · Plumas County
- 2028 cohort · 562 days left
City of Portola: ADA Title II document accessibility deadline and status
Our October 7, 2026 crawl of cityofportola.gov(opens in new tab) found 794 public documents, about 7,854 pages. 6 of the 50 files we checked passed basic machine checks.
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- documents found
- 794
- estimated pages
- 7,854
- checked files passed
- 6 / 50
- crawl date
- Oct 7, 2026
What our crawl found on cityofportola.gov
Counts from our October 7, 2026 crawl, which visited 642 pages. Our crawler found 794 public documents on cityofportola.gov — an estimated 7,854 pages your team would otherwise inventory by hand.
Documents by category
- Agendas & minutes594 · 75%
- Other158 · 20%
- Reports23 · 3%
- Forms10 · 1%
- Newsletters6 · <1%
- Policies3 · <1%
Meeting agendas and minutes dominate this inventory at 75% of all documents. Packets published from the compliance date on have to be accessible, as do older ones residents still use to take part in a meeting or a process; older packets kept only for reference may fall under the rule's exceptions.
By file format
- PDF 794 · 100%
Checked sample
6 of 50 passed(12%)
- Passed basic checks: 6
- Did not pass: 44
Most checked files are missing basics such as tags, a document title, a declared language or labeled form fields. Files made without accessibility tooling usually look like this, and they need structural work, not touch-ups.
The rate covers the 50 files we checked, not all 794 documents. Checks cover tag structure, document language, title, image alt text and form-field labels.
Scanned share
0% scanned
Most of the collection is digital-native text, which keeps remediation at the lighter end: tagging and structure work rather than OCR.
Scanned images need text recognition (OCR) before they can be tagged.
Forms are a small part of this inventory (1%), but each one needs labeled fields and a working tab order before someone using a screen reader can fill it in.
Crawl scope
- Crawl date
- October 7, 2026
- Pages visited
- 642
- Documents in the inventory
- 794
- Files checked
- 50
- Limits hit
- None reported
- Started from
- cityofportola.gov(opens in new tab)
These are machine checks on a sample, not a compliance finding, and they say nothing about the people who publish City of Portola's documents. The results for the sampled files are public above. The full inventory of every document we found, with detailed per-file reports, is available to verified staff of City of Portola after claiming this page.
Files we checked on cityofportola.gov
Links go to the files on cityofportola.gov as we found them on October 7, 2026.
These are automated checks on a sample of files as published on October 6, 2026. They are not a legal compliance finding and don't cover reading order, alt-text quality or table structure. Something wrong? Ask for a correction or removal.
| File | Category | Result | Checks not passed |
|---|---|---|---|
| PDFagenda 298 · PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| PDFagenda 311 · PDF · 1 page | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| PDFagenda 383 · PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| PDFagenda 481 · PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| PDFagenda 495 · PDF · 1 page | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| PDFagenda 498 · PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| Agenda Minutesagenda 526 · PDF · 3 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| City of Portola- Agenda - Regular Meetingagenda 557 · PDF · 3 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| City of Portola- Agenda - Regular Meetingagenda 614 · PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| PDFminutes 298 · PDF · 3 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| PDFminutes 311 · PDF · 1 page | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| PDFminutes 389 · PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| PDFminutes 481 · PDF · 3 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| Agenda Minutesminutes 498 · PDF · 2 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| Agenda Minutesminutes 526 · PDF · 4 pages | Agendas & minutes | Did not pass | Tagged structure, Document language, Image alt text |
| F-026A Application for City Council VacancyPDF · 3 pages | Forms | Did not pass | Document title, Form field labels |
| F-026A Application for City Council.PDF · 3 pages | Forms | Did not pass | Document title |
| F-043A Tenant Authorization FormPDF · 1 page | Forms | Did not pass | Tagged structure, Document language, Document title |
| - 2022 City of Portola AFS (City of Portola AUD 2022 [6/30/2022] (In Process))2022 city of portola audit · PDF · 78 pages | Reports | Did not pass | Tagged structure, Document language, Image alt text |
| 2023-2024 budget proposalPDF · 30 pages | Reports | Did not pass | Document language, Document title |
| - Final 2024 City of Portola Financial Statements (City of Portola AUD 2024 [6/30/2024] (In Process))2024 City of Portola Audit · PDF · 77 pages | Reports | Did not pass | Tagged structure, Image alt text |
| 2024-2025 Adopted BudgetPDF · 30 pages | Reports | Did not pass | Document language, Document title |
| 2024-2025 Adopted Sewer Fund BudgetPDF · 3 pages | Reports | Did not pass | Document title |
| 2024-2025 Adopted Solid Waste BudgetPDF · 2 pages | Reports | Did not pass | Document title |
| 2024-2025 Adopted Special Revenue BudgetsPDF · 4 pages | Reports | Did not pass | Document title |
| 2024-2025 Adopted Water Fund BudgetPDF · 3 pages | Reports | Did not pass | Document title |
| 2024-2025 General Fund Adopted BudgetPDF · 14 pages | Reports | Did not pass | Document title |
| Staff Report2025 City of Portola Audit · PDF · 81 pages | Reports | Did not pass | Tagged structure, Document language, Image alt text |
| 2025-2026 Adopted Budget 20250625PDF · 33 pages | Reports | Did not pass | Document language, Document title |
| 2026-2027 City of Portola Adopted BudgetPDF · 27 pages | Reports | Did not pass | Document language, Document title |
| 24-25 Adopted Budget SummaryPDF · 1 page | Reports | Did not pass | Document title |
| Notice of Public Hearing BudgetPDF · 1 page | Reports | Did not pass | Document title |
| Notice of Public Hearing BudgetPDF · 1 page | Reports | Did not pass | Document title |
| Microsoft Word - 2022 CCR.docx2022 CCR · PDF · 4 pages | Other | Did not pass | Tagged structure, Document language |
| 2025 CCRPDF · 4 pages | Other | Did not pass | Document title |
| Certificate EC10229 PortolaPDF · 2 pages | Other | Did not pass | Document title |
| district 49 62c77b4dba1a10.68258529 (1)PDF · 3 pages | Other | Did not pass | Tagged structure, Document language, Document title |
| CITY COUNCIL AGENDA STAFF REPORTdistrict 49 632de08c891212.74966377 · PDF · 28 pages | Other | Did not pass | Tagged structure, Document language |
| district 49 651f37f4554399.02239707PDF · 13 pages | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| - 2023 City of Portola Governance Communication (City of Portola AUD 2023 [6/30/2023] (In Process))district 49 659b2c745a62d9.50098085 · PDF · 3 pages | Other | Did not pass | Tagged structure, Document language, Image alt text |
| - 2023 City of Portola AFS (City of Portola AUD 2023 [6/30/2023] (In Process))district 49 659b2c7760d476.83940512 · PDF · 78 pages | Other | Did not pass | Tagged structure, Document language, Image alt text |
| district 49 65aef8430a9d34.90063186PDF · 21 pages | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Firewise Evacuation PreparednessPDF · 1 page | Other | Did not pass | Document title |
| Notice of Public Hearing7th Cycle Housing ElementPDF · 1 page | Other | Did not pass | Document title |
| Agenda August 14, 2019 (00839371).DOC2022.02.09 agenda · PDF · 4 pages | Agendas & minutes | Passed | None |
| NORTHERN SIERRA AIR QUALITY MANAGEMENT DISTRICTordinance 360- amendment exception for prohibition of open burning · PDF · 9 pages | Policies | Passed | None |
| 2009 Consumer Confidence Report Form2023 CCR · PDF · 4 pages | Other | Passed | None |
| 2009 Consumer Confidence Report Form2024 CCR · PDF · 4 pages | Other | Passed | None |
| Surrounded by mountains and forests, and located around creeks and meadows, the Feather River and Humbug Valley, Portola is inh3- community design element · PDF · 20 pages | Other | Passed | None |
| Declaration of Publication - RebeccaDeclaration of Publication - City of Portola 7th housing notice · PDF · 1 page | Other | Passed | None |
Show all 50 filesShow fewer
What each check looks for
- Tagged structure
- The file has a tag tree, so assistive technology can tell headings, lists and paragraphs apart.
- Document language
- The file declares its language, so screen readers pronounce it correctly.
- Document title
- The file has a document title, shown instead of the file name.
- Image alt text
- Every image in a tagged file carries alternative text, or the file has no untagged images.
- Form field labels
- Every fillable form field has a label a screen reader can announce.
How we measured this
1.Crawl
We start at the organization's website and follow its sitemaps and links on the same site. We respect robots.txt and crawl delays, and skip login areas.
2.Classify
Each document is sorted by file format and, from its link text and file name, into a category such as forms or agendas. Page counts are estimated, often without downloading the whole file.
3.Check a sample
We open up to 50 PDFs and run basic machine checks: tags, document title, language, image alt text and form-field labels.
4.Publish only with evidence
Figures appear only when a crawl finds at least 25 documents and checks at least 20 of them.
Limits of this method
- We only see public pages we can reach through links or sitemaps. Documents behind logins or on other services may be missed.
- Crawls stop at page, document and time limits. When one is hit, the counts are minimums.
- Categories and page counts are estimates from links, file names and file metadata.
- Machine checks can't judge reading order, alt text quality or table structure. Passing them is not WCAG 2.1 AA conformance.
- Figures describe the site on the crawl date, not today.
This page's evidence
- Crawled October 7, 2026: we fetched 642 pages from https://www.cityofportola.gov/ and found 795 documents.
- The pass rate comes from machine checks on 50 of those documents, not from checking every file.
- Changelog: October 7, 2026 — inventory refreshed from the latest crawl.
- How we crawl, classify and check documents
Plan the work before April 26, 2028
562 days is enough time to work through a backlog in stages, if the inventory starts now.
Where City of Portola should start
Start with the documents residents actually download: agendas, minutes, permit applications and utility forms.
Residents need these files to apply for permits, pay for services and follow council decisions.
Smaller organizations often have no dedicated accessibility staff, so automating the first pass and saving people for review matters most.
Usually owned by the city clerk, communications and department heads.
A timeline to April 26, 2028
Inventory and triage
by January 4, 2027
Fix the documents people use most
by September 14, 2027
Everything in use conforms
by April 26, 2028
A planning split of the time left, not a legal requirement.
Estimated cost with DocoMatic
$2,145 – $3,218
≈ 10,725 credits for 7,854 estimated pages
- 99 form pages at Level 3 (field labeling and tab order)
- 0 scanned pages (OCR plus Level 2 tagging)
- 7,755 standard pages at Level 1
This is a directional estimate from crawler statistics, not a quote. Run the remediation cost calculator with your own page counts for a tailored figure.
What DocoMatic does
- Finds the PDF, Word, PowerPoint and Excel files on your website and estimates the backlog.
- Fixes documents at three levels, from basic tagging to complex forms.
- Checks every fixed file, with veraPDF PDF/UA-1 validation from Level 2 up.
- Human review: turn it on when you request a fix, or arrange it with our team.
- Monitors your site so new documents don't rebuild the backlog.
Buying for a larger organization? Book a 20-minute demo(opens in new tab)
Is this your organization?
If you work at City of Portola, claim this page at no cost with an email address on cityofportola.gov. You can check the figures, choose which ones are public and see the file-level inventory in the app.
Claiming isn't an admission of anything. It gives your team control of what this page shows.
Claim this pageSomething wrong or out of date?
Tell us what to fix. Our team reviews every request and replies by email.
Request a correction or takedown
If you represent City of Portola and something on this page is wrong, tell us. Requests are recorded, reviewed by DocoMatic staff and answered by email. If a takedown request is accepted, this page stops publishing statistics about City of Portola.
Compare with similar organizations
City of Portola beside the cities in California closest to it in population that also have published reports.
| Organization | Population | Documents found | Estimated pages | Crawled |
|---|---|---|---|---|
| City of Portola (this page) | 2,100 | 794 | 7,854 | October 7, 2026 |
| City of Belvedere | 2,126 | 848+ | 20,046 | October 7, 2026 |
| City of Colfax | 1,995 | 1,156+ | 86,852 | October 7, 2026 |
| Town of Ross | 2,338 | 438+ | 8,554 | October 7, 2026 |
| City of Hidden Hills | 1,725 | 642 | 2,918 | October 7, 2026 |
| City of Dunsmuir | 1,707 | 727+ | 28,291 | October 7, 2026 |
Each figure comes from that organization’s own crawl; a + marks a crawl that stopped at a limit, so its count is a minimum. The table compares document inventories, not accessibility.
All organizations in California serving fewer than 10,000 people
Related organizations
Cities in California
- City of Belvedere: ADA deadline report
848 documents · due April 26, 2028
- City of Colfax: ADA deadline report
1,156 documents · due April 26, 2028
- Town of Ross: ADA deadline report
438 documents · due April 26, 2028
- City of Hidden Hills: ADA deadline report
642 documents · due April 26, 2028
Also due April 26, 2028 in California
- Potter Valley Community Unified School District: ADA deadline report
school district · 179 documents · due April 26, 2028
- Freshwater Elementary School District: ADA deadline report
school district · 114 documents · due April 26, 2028
- Valley Home Joint Elementary School District: ADA deadline report
school district · 86 documents · due April 26, 2028
- Monson-Sultana Joint Union Elementary School District: ADA deadline report
school district · 161 documents · due April 26, 2028
Frequently asked questions
When is City of Portola's ADA Title II deadline?
April 26, 2028. City of Portola is in the 2028 cohort under the Department of Justice's rule on web and mobile accessibility for state and local governments, with compliance dates as set by the Department's interim final rule of April 20, 2026 (91 FR 20902).
How was City of Portola's deadline set?
City of Portola's total population is 2,100 (2020 Census), below the 50,000 threshold in 28 CFR 35.200(b), so the later compliance date applies.
How many public documents does City of Portola have?
Our crawl on October 7, 2026 fetched 642 pages from https://www.cityofportola.gov/ and found 794 documents, an estimated 7,854 pages. The full file-level list is available to verified staff after claiming the page.
How many of City of Portola's documents pass accessibility checks?
6 of the 50 files we checked passed basic machine checks (12%). That is a sample of the 794 documents we found, and passing basic checks is not full WCAG 2.1 AA conformance.
How much would it cost to fix City of Portola's documents?
Our directional estimate is $2,145 to $3,218 with DocoMatic: about 10,725 credits for 7,854 estimated pages, based on this crawl. It is not a quote.
Which documents should City of Portola fix first?
Start with the documents residents actually download: agendas, minutes, permit applications and utility forms.
Do older PDFs have to be made accessible too?
Not all of them. Documents already posted before the compliance date are excepted unless they are currently used to apply for, gain access to, or participate in the organization's services, programs or activities (28 CFR 35.201(b)). Genuinely archived content is excepted too, but only while it is kept solely for reference, research or recordkeeping, sits in a clearly identified archive area and is not changed. Everything published from the compliance date on is covered, and so is any older file people still use to reach a service.