- city
- California · Orange County
- 2028 cohort · 562 days left
City of Rancho Santa Margarita: ADA Title II document accessibility deadline and status
Our October 3, 2026 crawl of cityofrsm.org(opens in new tab) found at least 1,362 public documents, about 29,189 pages. 0 of the 50 files we checked passed basic machine checks.
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- documents found
- 1,362+
- estimated pages
- 29,189
- checked files passed
- 0 / 50
- crawl date
- Oct 3, 2026
What our crawl found on cityofrsm.org
Counts from our October 3, 2026 crawl, which visited 1,000 pages. Our crawler found 1,362 public documents on cityofrsm.org — an estimated 29,189 pages your team would otherwise inventory by hand.
The crawl stopped at its page limit, so every count here is a minimum: the site has at least this many documents.
Documents by category
- Other856 · 63%
- Forms283 · 21%
- Reports136 · 10%
- Policies64 · 5%
- Newsletters21 · 2%
- Agendas & minutes2 · <1%
No single category dominates this inventory — the largest bucket is uncategorized material at 63% — so a short sampling pass is the fastest way to establish remediation priorities.
By file format
- PDF 1,360 · 100%
- Word (DOCX) 1 · <1%
- PowerPoint (PPTX) 1 · <1%
Checked sample
0 of 50 passed(0%)
- Passed basic checks: 0
- Did not pass: 50
Most checked files are missing basics such as tags, a document title, a declared language or labeled form fields. Files made without accessibility tooling usually look like this, and they need structural work, not touch-ups.
The rate covers the 50 files we checked, not all 1,362 documents. Checks cover tag structure, document language, title, image alt text and form-field labels.
Scanned share
56% scanned
A meaningful share of the collection is scanned paper. Those files need OCR to recover text before any accessibility tagging can happen, which raises per-page effort.
Scanned images need text recognition (OCR) before they can be tagged.
Forms make up 21% of the documents. Forms take the most work to fix, since every field needs a label and a logical tab order.
Crawl scope
- Crawl date
- October 3, 2026
- Pages visited
- 1,000
- Documents in the inventory
- 1,362
- Files checked
- 50
- Limits hit
- page
- Started from
- cityofrsm.org(opens in new tab)
These are machine checks on a sample, not a compliance finding, and they say nothing about the people who publish City of Rancho Santa Margarita's documents. The results for the sampled files are public above. The full inventory of every document we found, with detailed per-file reports, is available to verified staff of City of Rancho Santa Margarita after claiming this page.
Files we checked on cityofrsm.org
Links go to the files on cityofrsm.org as we found them on October 3, 2026.
These are automated checks on a sample of files as published on October 3, 2026. They are not a legal compliance finding and don't cover reading order, alt-text quality or table structure. Something wrong? Ask for a correction or removal.
| File | Category | Result | Checks not passed |
|---|---|---|---|
| 29PDF · 2 pages | Forms | Did not pass | Document title |
| Microsoft Word - Planning Commission Application Form (2019)74 · PDF · 1 page | Forms | Did not pass | Tagged structure, Document language |
| Josh-Bastian Form-410 01-14-26-SOS RedactedPDF · 3 pages | Forms | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Josh-Bastian Form-410-Amendment 07-20-26 RedactedPDF · 3 pages | Forms | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Josh-Bastian Form-410-Amendment 08-06-26-SOS RedactedPDF · 3 pages | Forms | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Josh-Bastian Form-410-Initial 08-06-26-SOS RedactedPDF · 3 pages | Forms | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Josh-Bastian Form-460 02-23-25 RedactedPDF · 4 pages | Forms | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Josh-Bastian Form-460 07-01-26-09-19-26 RedactedPDF · 8 pages | Forms | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Josh-Bastian Form-497-Report-No-26-1 RedactedPDF · 1 page | Forms | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Josh-Bastian Form-501 12-04-25 RedactedPDF · 1 page | Forms | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Nicholas-Reese Form-410 09-15-26 RedactedPDF · 3 pages | Forms | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Nicholas-Reese Form-497-Report-No-1 09-23-26 RedactedPDF · 1 page | Forms | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Nicholas-Reese Form-501 08-06-26 RedactedPDF · 1 page | Forms | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| ArchivePDF · 3 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| ArchivePDF · 3 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| ArchivePDF · 3 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| ArchivePDF · 3 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| ArchivePDF · 3 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| ArchivePDF · 3 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| ArchivePDF · 2 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| City-Council-Policy-on-Procedures-for-Processing-User-Fee-Deposits-PDFPDF · 1 page | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Ordinance-No-00-09-Compensation-for-City-Council-MembersPDF · 2 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Ordinance-No-05-03-Compensation-for-Members-of-City-Council-and-Repealing-Ordinance-00-09PDF · 2 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Reso-No-26-06-24-06-Amended-and-Restated-SalaryPDF · 3 pages | Policies | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| CITY OF RANCHO SANTA MARGARITATraffic-Engineering-Policy-and-Procedures-PDF · PDF · 8 pages | Policies | Did not pass | Document language |
| 791PDF · 1 page | Reports | Did not pass | Document title |
| Bid Tabulation Annual Concrete Repair FY 19-20.xlsxBid-Tabulation---Annual-Concrete-Repair-FY-19-20 · PDF · 1 page | Reports | Did not pass | Tagged structure, Document language |
| Bid Tabulation Avd. Empresa Pavment Rehab & Annual Residential Overlay 2018-2019.xlsBid-Tabulation---Avenida-Empresa-Pavement-Rehabilitation-and-FY-1819-Annual-Residential-Overlay · PDF · 2 pages | Reports | Did not pass | Tagged structure, Document language |
| Bid Tabulation.xlsBid-Tabulation---FY-17-18-Annual-Slurry-Seal · PDF · 1 page | Reports | Did not pass | Tagged structure, Document language |
| Bid Tabulation FY 19-20 Annual Residential Slurry Seal.xlsxBid-Tabulation---FY-19-20-Annual-Residential-Slurry-Seal · PDF · 1 page | Reports | Did not pass | Tagged structure, Document language |
| Bid Tabulation.xlsBid-Tabulation---FY-1920-Annual-Residential-Overlay-Project · PDF · 1 page | Reports | Did not pass | Tagged structure, Document language |
| Bid Tabulation FY 20-21 Annual Residential Slurry Seal.xlsxBid-Tabulation---FY-20-21-Annual-Residential-Slurry-Seal · PDF · 1 page | Reports | Did not pass | Tagged structure, Document language |
| Bid Tabulation Annual Concret Repair Program 2018.xlsBid-Tabulation-Annual-Concret-Repair-Program-FY-2018-19 · PDF · 1 page | Reports | Did not pass | Tagged structure, Document language |
| Bid Tabulation Concrete Projects.xlsBid-Tabulation-Annual-Concrete-Repair-Program-and-ADA-Curb-Ramp-Installation · PDF · 1 page | Reports | Did not pass | Tagged structure, Document language |
| Bid Tabulation 041017.xlsBid-Tabulation-Annual-Residential-Overlay-FY-2016-17-and-Coto-De-Caza-Drive-Pavement-Rehabilitatio · PDF · 1 page | Reports | Did not pass | Tagged structure, Document language |
| NIB---FY-2026-27-Annual-Concrete-RepairPDF · 2 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Site-Plan-Example-and-Template-PDFPDF · 2 pages | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Aviso-De-Candidatos-Para-Cargos-Publicos-Spanish---3-de-Noviembre-2026PDF · 1 page | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| AVISO-DE-ELECCION---3-De-Noviembre-de-2026-Eleccion-General-Municipal-SpanishPDF · 1 page | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| City-Clerks-Certification-and-Notice-Only-One-Person-Nominated-for-District-4PDF · 1 page | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| City-Clerks-Certification-and-Notice-Only-One-Person-Nominated-for-District-4-SpanishPDF · 2 pages | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| NIB---FY-2026-27-ADA-Curb-Ramp-Installation---CDBGPDF · 2 pages | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| NIB---Non-Funtional-Turf-ReplacementPDF · 2 pages | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| NOE-GPA-26-001-to-Update-the-Safety-ElementPDF · 1 page | Other | Did not pass | Tagged structure, Document language, Document title |
| Notice-of-Cancelation---September-23-2026-City-Council-MeetingPDF · 1 page | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Notice-of-Cancelation-October-7-2026-Planning-Commission-MeetingPDF · 1 page | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| NOTICE-OF-ELECTION---November-3-2026-General-Municipal-ElectionPDF · 1 page | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| NOTICE-OF-NOMINEES---November-3-2026-General-Municipal-ElectionPDF · 1 page | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Public-Notice---FY-2025-26-CAPERPDF · 1 page | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| RSM-26-006-Ballet-Academy-and-Movement-NOE-2PDF · 1 page | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
Show all 50 filesShow fewer
What each check looks for
- Tagged structure
- The file has a tag tree, so assistive technology can tell headings, lists and paragraphs apart.
- Document language
- The file declares its language, so screen readers pronounce it correctly.
- Document title
- The file has a document title, shown instead of the file name.
- Image alt text
- Every image in a tagged file carries alternative text, or the file has no untagged images.
- Form field labels
- Every fillable form field has a label a screen reader can announce.
How we measured this
1.Crawl
We start at the organization's website and follow its sitemaps and links on the same site. We respect robots.txt and crawl delays, and skip login areas.
2.Classify
Each document is sorted by file format and, from its link text and file name, into a category such as forms or agendas. Page counts are estimated, often without downloading the whole file.
3.Check a sample
We open up to 50 PDFs and run basic machine checks: tags, document title, language, image alt text and form-field labels.
4.Publish only with evidence
Figures appear only when a crawl finds at least 25 documents and checks at least 20 of them.
Limits of this method
- We only see public pages we can reach through links or sitemaps. Documents behind logins or on other services may be missed.
- Crawls stop at page, document and time limits. When one is hit, the counts are minimums.
- Categories and page counts are estimates from links, file names and file metadata.
- Machine checks can't judge reading order, alt text quality or table structure. Passing them is not WCAG 2.1 AA conformance.
- Figures describe the site on the crawl date, not today.
This page's evidence
- Crawled October 3, 2026: we fetched 1,000 pages from https://www.cityofrsm.org/ and found 1,362 documents.
- The pass rate comes from machine checks on 50 of those documents, not from checking every file.
- Changelog: October 3, 2026 — inventory refreshed from the latest crawl.
- How we crawl, classify and check documents
Plan the work before April 26, 2028
562 days is enough time to work through a backlog in stages, if the inventory starts now.
Where City of Rancho Santa Margarita should start
Start with the documents residents actually download: agendas, minutes, permit applications and utility forms.
Residents need these files to apply for permits, pay for services and follow council decisions.
Smaller organizations often have no dedicated accessibility staff, so automating the first pass and saving people for review matters most.
Usually owned by the city clerk, communications and department heads.
A timeline to April 26, 2028
Inventory and triage
by January 4, 2027
Fix the documents people use most
by September 14, 2027
Everything in use conforms
by April 26, 2028
A planning split of the time left, not a legal requirement.
Estimated cost with DocoMatic
$53,964 – $80,946
≈ 269,819 credits for 29,189 estimated pages
- 6,065 form pages at Level 3 (field labeling and tab order)
- 12,949 scanned pages (OCR plus Level 2 tagging)
- 10,175 standard pages at Level 1
This is a directional estimate from crawler statistics, not a quote. Run the remediation cost calculator with your own page counts for a tailored figure.
What DocoMatic does
- Finds the PDF, Word, PowerPoint and Excel files on your website and estimates the backlog.
- Fixes documents at three levels, from basic tagging to complex forms.
- Checks every fixed file, with veraPDF PDF/UA-1 validation from Level 2 up.
- Human review: turn it on when you request a fix, or arrange it with our team.
- Monitors your site so new documents don't rebuild the backlog.
Buying for a larger organization? Book a 20-minute demo(opens in new tab)
Is this your organization?
If you work at City of Rancho Santa Margarita, claim this page at no cost with an email address on cityofrsm.org. You can check the figures, choose which ones are public and see the file-level inventory in the app.
Claiming isn't an admission of anything. It gives your team control of what this page shows.
Claim this pageSomething wrong or out of date?
Tell us what to fix. Our team reviews every request and replies by email.
Request a correction or takedown
If you represent City of Rancho Santa Margarita and something on this page is wrong, tell us. Requests are recorded, reviewed by DocoMatic staff and answered by email. If a takedown request is accepted, this page stops publishing statistics about City of Rancho Santa Margarita.
Compare with similar organizations
City of Rancho Santa Margarita beside the cities in California closest to it in population that also have published reports.
| Organization | Population | Documents found | Estimated pages | Crawled |
|---|---|---|---|---|
| City of Rancho Santa Margarita (this page) | 47,949 | 1,362+ | 29,189 | October 3, 2026 |
| City of Brea | 47,325 | 862+ | 38,550 | October 3, 2026 |
| City of Poway | 48,841 | 596+ | 21,513 | October 3, 2026 |
| City of Ceres | 49,302 | 927+ | 6,616 | October 3, 2026 |
| City of Cerritos | 49,578 | 321+ | 16,062 | October 3, 2026 |
| City of Lincoln | 49,757 | 1,131 | 55,575 | October 3, 2026 |
Each figure comes from that organization’s own crawl; a + marks a crawl that stopped at a limit, so its count is a minimum. The table compares document inventories, not accessibility.
All organizations in California serving 10,000 to 49,999 people
Related organizations
Cities in California
- City of Brea: ADA deadline report
862 documents · due April 26, 2028
- City of Poway: ADA deadline report
596 documents · due April 26, 2028
- City of Ceres: ADA deadline report
927 documents · due April 26, 2028
- City of Cerritos: ADA deadline report
321 documents · due April 26, 2028
Also due April 26, 2028 in California
- Newark Unified School District: ADA deadline report
school district · 114 documents · due April 26, 2028
- Calaveras County: ADA deadline report
county · 311 documents · due April 26, 2028
- Lawndale Elementary School District: ADA deadline report
school district · 419 documents · due April 26, 2028
- Siskiyou County: ADA deadline report
county · 294 documents · due April 26, 2028
Frequently asked questions
When is City of Rancho Santa Margarita's ADA Title II deadline?
April 26, 2028. City of Rancho Santa Margarita is in the 2028 cohort under the Department of Justice's rule on web and mobile accessibility for state and local governments, with compliance dates as set by the Department's interim final rule of April 20, 2026 (91 FR 20902).
How was City of Rancho Santa Margarita's deadline set?
City of Rancho Santa Margarita's total population is 47,949 (2020 Census), below the 50,000 threshold in 28 CFR 35.200(b), so the later compliance date applies.
How many public documents does City of Rancho Santa Margarita have?
Our crawl on October 3, 2026 fetched 1,000 pages from https://www.cityofrsm.org/ and found at least 1,362 documents (it stopped at a crawl limit), an estimated 29,189 pages. The full file-level list is available to verified staff after claiming the page.
How many of City of Rancho Santa Margarita's documents pass accessibility checks?
0 of the 50 files we checked passed basic machine checks (0%). That is a sample of the 1,362 documents we found, and passing basic checks is not full WCAG 2.1 AA conformance.
How much would it cost to fix City of Rancho Santa Margarita's documents?
Our directional estimate is $53,964 to $80,946 with DocoMatic: about 269,819 credits for 29,189 estimated pages, based on this crawl. It is not a quote.
Which documents should City of Rancho Santa Margarita fix first?
Start with the documents residents actually download: agendas, minutes, permit applications and utility forms.
Do older PDFs have to be made accessible too?
Not all of them. Documents already posted before the compliance date are excepted unless they are currently used to apply for, gain access to, or participate in the organization's services, programs or activities (28 CFR 35.201(b)). Genuinely archived content is excepted too, but only while it is kept solely for reference, research or recordkeeping, sits in a clearly identified archive area and is not changed. Everything published from the compliance date on is covered, and so is any older file people still use to reach a service.