- school district
- California · Santa Clara County
- 2027 cohort · 196 days left
Santa Clara County Office of Education: ADA Title II document accessibility deadline and status
Our September 23, 2026 crawl of sccoe.org(opens in new tab) found 3,773 public documents, about 156,159 pages. 4 of the 50 files we checked passed basic machine checks.
Claim the page at no cost to see every document we found and each file's results. Work at Santa Clara County Office of Education? Claim or correct this page.
- documents found
- 3,773
- estimated pages
- 156.2K
- checked files passed
- 4 / 50
- crawl date
- Sep 23, 2026
What our crawl found on sccoe.org
Counts from our September 23, 2026 crawl, which visited 825 pages. Our crawler found 3,773 public documents on sccoe.org — an estimated 156,159 pages your team would otherwise inventory by hand.
Documents by category
- Other2,191 · 58%
- Agendas & minutes606 · 16%
- Reports541 · 14%
- Policies164 · 4%
- Forms163 · 4%
- Newsletters108 · 3%
No single category dominates this inventory — the largest bucket is uncategorized material at 58% — so a short sampling pass is the fastest way to establish remediation priorities.
By file format
- PDF 3,750 · 99%
- Excel (XLSX) 15 · <1%
- Word (DOCX) 7 · <1%
- PowerPoint (PPTX) 1 · <1%
Checked sample
4 of 50 passed(8%)
- Passed basic checks: 4
- Did not pass: 46
Most checked files are missing basics such as tags, a document title, a declared language or labeled form fields. Files made without accessibility tooling usually look like this, and they need structural work, not touch-ups.
The rate covers the 50 files we checked, not all 3,773 documents. Checks cover tag structure, document language, title, image alt text and form-field labels.
Scanned share
2% scanned
Most of the collection is digital-native text, which keeps remediation at the lighter end: tagging and structure work rather than OCR.
Scanned images need text recognition (OCR) before they can be tagged.
Forms are a small part of this inventory (4%), but each one needs labeled fields and a working tab order before someone using a screen reader can fill it in.
Crawl scope
- Crawl date
- September 23, 2026
- Pages visited
- 825
- Documents in the inventory
- 3,773
- Files checked
- 50
- Limits hit
- None reported
- Started from
- sccoe.org(opens in new tab)
These are machine checks on a sample, not a compliance finding, and they say nothing about the people who publish Santa Clara County Office of Education's documents. The results for the sampled files are public above. The full inventory of every document we found, with detailed per-file reports, is available to verified staff of Santa Clara County Office of Education after claiming this page.
Files we checked on sccoe.org
Links go to the files on sccoe.org as we found them on September 23, 2026.
These are automated checks on a sample of files as published on September 23, 2026. They are not a legal compliance finding and don't cover reading order, alt-text quality or table structure. Something wrong? Ask for a correction or removal.
| File | Category | Result | Checks not passed |
|---|---|---|---|
| BoardDocs® Plus01-21-26minutes · PDF · 6 pages | Agendas & minutes | Did not pass | Image alt text |
| BoardDocs® Plus02-04-26minutes · PDF · 6 pages | Agendas & minutes | Did not pass | Image alt text |
| BoardDocs® Plus02-11-26minutes · PDF · 2 pages | Agendas & minutes | Did not pass | Image alt text |
| BoardDocs® Plus03-04-26minutes · PDF · 5 pages | Agendas & minutes | Did not pass | Image alt text |
| BoardDocs® Plus03-18-26minutes · PDF · 4 pages | Agendas & minutes | Did not pass | Image alt text |
| BoardDocs® Plus04-01-26minutes · PDF · 5 pages | Agendas & minutes | Did not pass | Image alt text |
| BoardDocs® Plus04-22-26minutes · PDF · 5 pages | Agendas & minutes | Did not pass | Image alt text |
| BoardDocs® Plus05-06-26minutes · PDF · 4 pages | Agendas & minutes | Did not pass | Image alt text |
| BoardDocs® Plus05-20-26minutes · PDF · 4 pages | Agendas & minutes | Did not pass | Image alt text |
| BoardDocs® Plus06-03-26minutes · PDF · 4 pages | Agendas & minutes | Did not pass | Image alt text |
| 2025 Payroll-Retirement Reference Guide Final 02102025PDF · 139 pages | Forms | Did not pass | Document title |
| Microsoft Word - District Payroll Authorization Form.docxDistrict Payroll Authorization Form 09-01-18 Revised · PDF · 1 page | Forms | Did not pass | Tagged structure, Document language, Form field labels |
| Fillable Direct Deposit Recall-Reversal Form Revised 04-01-24PDF · 1 page | Forms | Did not pass | Document title, Form field labels |
| Form W-2c (Rev. June 2024)Form W-2C · PDF · 9 pages | Forms | Did not pass | Form field labels |
| Form W-3c (Rev. June 2024)Form W-3C · PDF · 2 pages | Forms | Did not pass | Form field labels |
| Microsoft Word - SCCOE Authorized Agent Optum Language.docxHSA-Authorization-Form · PDF · 3 pages | Forms | Did not pass | Tagged structure, Document language, Form field labels |
| UniformComplaintProcedureForm-1PDF · 2 pages | Forms | Did not pass | Document title |
| Williams Complaint Form.pdfWilliams-Complaint-Form · PDF · 3 pages | Forms | Did not pass | Tagged structure, Document language, Image alt text, Form field labels |
| 08052026 RESOLUTION Attendance Awareness MonthPDF · 2 pages | Policies | Did not pass | Document language, Document title, Image alt text |
| 08052026 RESOLUTION EPCTC Renewal AppealPDF · 6 pages | Policies | Did not pass | Document language, Document title, Image alt text |
| 09022026 RESOLUTION Affirming the Commitment to Alleviating Pain Through Public EducationPDF · 3 pages | Policies | Did not pass | Document language, Document title, Image alt text |
| 09022026 RESOLUTION Constitution Day and California High School Voter Education WeeksPDF · 1 page | Policies | Did not pass | Document language, Document title, Image alt text |
| 09022026 RESOLUTION National Hispanic Heritage Month, Farmworkers Day and Dolores HuertaPDF · 2 pages | Policies | Did not pass | Document language, Document title, Image alt text |
| Microsoft Word - 09022026 RESOLUTION Sufficiency of Textbooks and Instructional Materials in AED & SpEd Departmen09022026 RESOLUTION Sufficiency of Textbooks and Instructional Materials in the AED & SpEd Departments · PDF · 2 pages | Policies | Did not pass | Tagged structure, Document language, Image alt text |
| 09162026 RESOLUTION Mid-Autumn FestivalPDF · 1 page | Policies | Did not pass | Document title, Image alt text |
| 09162026 RESOLUTION National Bullying Prevention Month and Cybersecurity Awareness MonthPDF · 1 page | Policies | Did not pass | Document language, Document title, Image alt text |
| 4310 - Attachment Sec B - Policies ProceduresPDF · 3 pages | Policies | Did not pass | Document title |
| ZCPR Template.xlsx2026-Zip-Code-Priorities-Reports · PDF · 3 pages | Reports | Did not pass | Tagged structure, Document language |
| Local Plan: Attachments - Data Collection & Reporting (CA Dept of Education)4310 A I-V-VII Attachments · PDF · 1 page | Reports | Did not pass | Document language |
| Local Plan: Attachments - Data Collection & Reporting (CA Dept of Education)4310 A I-V-VII Attachments reg · PDF · 22 pages | Reports | Did not pass | Tagged structure, Document language, Image alt text |
| Title: Local Plan: Section A - Data Collection & Reporting (CA Dept of Education)4310 SecA Contacts Certifications reg · PDF · 13 pages | Reports | Did not pass | Tagged structure, Document language |
| Title: Local Plan: Section A - Data Collection & Reporting (CA Dept of Education)4310 Section A Contacts Certifications · PDF · 1 page | Reports | Did not pass | Document language |
| Local Plan: Section D - Data Collection & Reporting (CA Dept of Education)4310 Section D Annual Budget Plan · PDF · 1 page | Reports | Did not pass | Document language |
| covid-21-22PDF · 1 page | Reports | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Facilities-Maintenance-5-Year-PlanPDF · 19 pages | Reports | Did not pass | Tagged structure, Document title, Image alt text |
| Personnel Commission Annual Report 2024-25PC-Annual-Report-2024-2025 · PDF · 11 pages | Reports | Did not pass | Tagged structure, Document language, Image alt text |
| 2026-27 Department CalendarPDF · 9 pages | Other | Did not pass | Document title |
| American Fidelity Product BrochurePDF · 4 pages | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text, Form field labels |
| HSA FAQsHSA FAQs · PDF · 4 pages | Other | Did not pass | Tagged structure, Image alt text |
| Trustee Area Map OnlyPDF · 1 page | Other | Did not pass | Tagged structure, Document language, Document title |
| Trustee Area with DataPDF · 3 pages | Other | Did not pass | Tagged structure, Document language, Document title, Image alt text |
| Microsoft Word - Annual Notification 2025-26UCP-Notice · PDF · 3 pages | Other | Did not pass | Tagged structure, Document language |
| Microsoft Word - Annual-Notification-Spanish 2025-26 draftUCP-Notice-SP · PDF · 3 pages | Other | Did not pass | Tagged structure, Document language |
| Microsoft Word - 2024 UCP Vietnamese.docxUCP-Notice-VI · PDF · 3 pages | Other | Did not pass | Tagged structure, Document language |
| Williams-Complaint-Form SPPDF · 3 pages | Other | Did not pass | Document language, Document title, Form field labels |
| Williams-PosterPDF · 3 pages | Other | Did not pass | Tagged structure, Document language, Document title |
| SAMPLE FORMS AND LETTERS05 AppendixD - Pupil Records Sample Forms-Letters · PDF · 8 pages | Forms | Passed | None |
| Health Savings Account Contribution FormHSA Payroll Contribution Form 2026 · PDF · 1 page | Forms | Passed | None |
| SANTA CLARA COUNTY OFFICE OF EDUCATIONDirector-I-Education-Initiatives-Policies · PDF · 4 pages | Policies | Passed | None |
| PC Annual Report 2023-2024 FINALPC Annual Report 2023-2024 · PDF · 4 pages | Reports | Passed | None |
Show all 50 filesShow fewer
What each check looks for
- Tagged structure
- The file has a tag tree, so assistive technology can tell headings, lists and paragraphs apart.
- Document language
- The file declares its language, so screen readers pronounce it correctly.
- Document title
- The file has a document title, shown instead of the file name.
- Image alt text
- Every image in a tagged file carries alternative text, or the file has no untagged images.
- Form field labels
- Every fillable form field has a label a screen reader can announce.
How we measured this
1.Crawl
We start at the organization's website and follow its sitemaps and links on the same site. We respect robots.txt and crawl delays, and skip login areas.
2.Classify
Each document is sorted by file format and, from its link text and file name, into a category such as forms or agendas. Page counts are estimated, often without downloading the whole file.
3.Check a sample
We open up to 50 PDFs and run basic machine checks: tags, document title, language, image alt text and form-field labels.
4.Publish only with evidence
Figures appear only when a crawl finds at least 25 documents and checks at least 20 of them.
Limits of this method
- We only see public pages we can reach through links or sitemaps. Documents behind logins or on other services may be missed.
- Crawls stop at page, document and time limits. When one is hit, the counts are minimums.
- Categories and page counts are estimates from links, file names and file metadata.
- Machine checks can't judge reading order, alt text quality or table structure. Passing them is not WCAG 2.1 AA conformance.
- Figures describe the site on the crawl date, not today.
This page's evidence
- Crawled September 23, 2026: we fetched 825 pages from https://www.sccoe.org/ and found 3,773 documents.
- The pass rate comes from machine checks on 50 of those documents, not from checking every file.
- Changelog: September 23, 2026 — inventory refreshed from the latest crawl.
- How we crawl, classify and check documents
Plan the work before April 26, 2027
With 196 days left, start with the documents people use most and fix the rest in batches.
Where Santa Clara County Office of Education should start
Start with board minutes, enrollment and special-education forms: the documents families rely on.
Families need these files to enroll, request services and follow board decisions.
Usually owned by the superintendent's office, communications and special education staff.
A timeline to April 26, 2027
Inventory and triage
by November 10, 2026
Fix the documents people use most
by February 7, 2027
Everything in use conforms
by April 26, 2027
A planning split of the time left, not a legal requirement.
Estimated cost with DocoMatic
$73,347 – $110,020
≈ 366,733 credits for 156,159 estimated pages
- 6,746 form pages at Level 3 (field labeling and tab order)
- 2,988 scanned pages (OCR plus Level 2 tagging)
- 146,425 standard pages at Level 1
This is a directional estimate from crawler statistics, not a quote. Run the remediation cost calculator with your own page counts for a tailored figure.
What DocoMatic does
- Finds the PDF, Word, PowerPoint and Excel files on your website and estimates the backlog.
- Fixes documents at three levels, from basic tagging to complex forms.
- Checks every fixed file, with veraPDF PDF/UA-1 validation from Level 2 up.
- Human review: turn it on when you request a fix, or arrange it with our team.
- Monitors your site so new documents don't rebuild the backlog.
Buying for a larger organization? Book a 20-minute demo(opens in new tab)
Is this your organization?
If you work at Santa Clara County Office of Education, claim this page at no cost with an email address on sccoe.org. You can check the figures, choose which ones are public and see the file-level inventory in the app.
Claiming isn't an admission of anything. It gives your team control of what this page shows.
Claim this pageSomething wrong or out of date?
Tell us what to fix. Our team reviews every request and replies by email.
Request a correction or takedown
If you represent Santa Clara County Office of Education and something on this page is wrong, tell us. Requests are recorded, reviewed by DocoMatic staff and answered by email. If a takedown request is accepted, this page stops publishing statistics about Santa Clara County Office of Education.
Compare with similar organizations
Santa Clara County Office of Education beside the school districts in California closest to it in population that also have published reports.
| Organization | Population | Documents found | Estimated pages | Crawled |
|---|---|---|---|---|
| Santa Clara County Office of Education (this page) | — | 3,773 | 156,159 | September 23, 2026 |
| Riverside County Office of Education | — | 1,588 | 48,578 | September 23, 2026 |
| Contra Costa County Office of Education | — | 403+ | 8,343 | September 24, 2026 |
| San Diego City Unified School District | 1,066,645 | 1,274 | 9,908 | September 23, 2026 |
| Fresno County Office of Education | — | 2,692 | 57,047 | September 24, 2026 |
| Grossmont Union High School District | 484,581 | 37+ | 127 | September 24, 2026 |
Each figure comes from that organization’s own crawl; a + marks a crawl that stopped at a limit, so its count is a minimum. The table compares document inventories, not accessibility.
Related organizations
School districts in California
- Riverside County Office of Education: ADA deadline report
1,588 documents · due April 26, 2027
- Contra Costa County Office of Education: ADA deadline report
403 documents · due April 26, 2027
- San Diego City Unified School District: ADA deadline report
1,274 documents · due April 26, 2027
- Fresno County Office of Education: ADA deadline report
2,692 documents · due April 26, 2027
Also due April 26, 2027 in California
- San Bernardino County: ADA deadline report
county · 440 documents · due April 26, 2027
- Alameda County: ADA deadline report
county · 6,824 documents · due April 26, 2027
- Sacramento County: ADA deadline report
county · 2,449 documents · due April 26, 2027
- City of San Diego: ADA deadline report
city · 5,352 documents · due April 26, 2027
Frequently asked questions
When is Santa Clara County Office of Education's ADA Title II deadline?
April 26, 2027. Santa Clara County Office of Education is in the 2027 cohort under the Department of Justice's rule on web and mobile accessibility for state and local governments, with compliance dates as set by the Department's interim final rule of April 20, 2026 (91 FR 20902).
How was Santa Clara County Office of Education's deadline set?
The Census Bureau calculates no population for Santa Clara County Office of Education — it counts it as part of another government rather than a separate one. The rule then uses that government's population: 1,936,259 (Santa Clara County, 2020 Census). That is at or above 50,000, so the earlier compliance date applies.
How many public documents does Santa Clara County Office of Education have?
Our crawl on September 23, 2026 fetched 825 pages from https://www.sccoe.org/ and found 3,773 documents, an estimated 156,159 pages. The full file-level list is available to verified staff after claiming the page.
How many of Santa Clara County Office of Education's documents pass accessibility checks?
4 of the 50 files we checked passed basic machine checks (8%). That is a sample of the 3,773 documents we found, and passing basic checks is not full WCAG 2.1 AA conformance.
How much would it cost to fix Santa Clara County Office of Education's documents?
Our directional estimate is $73,347 to $110,020 with DocoMatic: about 366,733 credits for 156,159 estimated pages, based on this crawl. It is not a quote.
Which documents should Santa Clara County Office of Education fix first?
Start with board minutes, enrollment and special-education forms: the documents families rely on.
Do older PDFs have to be made accessible too?
Not all of them. Documents already posted before the compliance date are excepted unless they are currently used to apply for, gain access to, or participate in the organization's services, programs or activities (28 CFR 35.201(b)). Genuinely archived content is excepted too, but only while it is kept solely for reference, research or recordkeeping, sits in a clearly identified archive area and is not changed. Everything published from the compliance date on is covered, and so is any older file people still use to reach a service.